Call for funding proposals
The City of Calgary partners with local non-profit organizations to deliver social service programs to Calgarians. These partnerships contribute to our overall quality of life and strengthen the non-profit sector.
Documents for download
Information session
A virtual information session was offered for potential applicants to learn more about the funding opportunity and the application process.
Details: December 4, 2024, from 10:00 a.m. – 11:00 a.m.
Session complete. Thank you to everyone who attended.
Background
As part of the Family & Community Support Services (FCSS) program, and guided by the FCSS Policy, the Capacity Building Fund is available to eligible non-profit organizations for one-time projects that enhance social impact and address emerging issues by strengthening organizational effectiveness.
Application period
Applications will be accepted through the Funding Information Management System (FIMS) from November 28, 2024 to January 2, 2025 at 11:59 p.m. Late applications will not be accepted unless an extension is requested and approved, two business days in advance of the application deadline. To request an extension, email fundingproposals@calgary.ca, and indicate the rationale for the request.
Funding amount and term
Up to $1 million will be available through this fund in 2025. Individual projects will be funded for a maximum of $100,000. Eligible projects must be one-time projects that can be completed, and funds spent, by December 31, 2025.
Fund description
The 2025 Capacity Building Fund is designed to empower eligible non-profits for one-time projects that enhance social impact and address emerging issues by strengthening organizational effectiveness. This fund supports organizations in building internal capacity to become more effective, sustainable, and responsive to Calgarians experiencing vulnerabilities.
Eligible initiatives focus on increasing adaptive or technical capacity, going beyond regular operations or program activities to strengthen the organization’s overall resilience and responsiveness.
Funding priorities and anticipated outcomes
Funding for community-based organizations will be prioritized through this funding call to implement projects that will lead to positive change for the Calgarians they serve.
Community-based organizations are those that are:
- A registered non-profit organization.
- Serve Calgarians experiencing vulnerabilities, including individuals facing systemic barriers related to ability, age, ethnicity, gender, immigration status, Indigeneity, race, sexual orientation, and socio-economic status.
- Led by members of the community they serve, and;
- Have an annual operating budget of less than $250,000 a year;
OR - Have four, or fewer, full-time equivalent staff positions.
You DO NOT have to be a Community-Based Organization to be eligible for this funding. Please see the Eligibility section below for details on organizational eligibility.
This year, projects that fall under the following areas will be accepted for funding:
- Good Governance: Developing, or updating, policies, procedures, and strategies to foster good governance and increase the ability to meet community needs.
- Anticipated Outcome: Improved governance and leadership, leading to greater accountability, transparency, and organizational effectiveness.
- Anticipated Outcome: Improved governance and leadership, leading to greater accountability, transparency, and organizational effectiveness.
- Community Needs and Mobilization: Strategies and activities to understand how to support and mobilize communities to co-create solutions. This can include assessing needs while simultaneously leveraging the existing strengths and resources within the community.
- Anticipated Outcome: Improved alignment of services with community needs, ensuring that resources are directed effectively and that solutions are developed collaboratively with the community.
- Anticipated Outcome: Improved alignment of services with community needs, ensuring that resources are directed effectively and that solutions are developed collaboratively with the community.
- Digital Transformation: Enhancing technological resilience and upgrading digital infrastructure to improve service delivery, data collection, and outreach
- Anticipated Outcome: Improved performance and efficiency in delivering services and achieving goals.
- Anticipated Outcome: Improved performance and efficiency in delivering services and achieving goals.
- Change Management: Strengthening leadership skills and governance structures to prepare organizations for future challenges. This includes scenario planning, contingency planning, and other strategies to ensure readiness and resilience in the face of organizational changes.
- Anticipated Outcome: Strengthened organizational resilience with effective contingency plans in place, enabling organizations to navigate unexpected challenges and maintain stability.
- Anticipated Outcome: Strengthened organizational resilience with effective contingency plans in place, enabling organizations to navigate unexpected challenges and maintain stability.
- Financial Sustainability: Building sustainable funding models, such as training in grant writing, fundraising tactics, or developing social enterprises.
- Anticipated Outcome: Greater financial resilience and sustainability through diversified funding strategies.
- Anticipated Outcome: Greater financial resilience and sustainability through diversified funding strategies.
- Mental Health and Wellbeing: Initiatives to improve the mental health and psychological safety of staff or volunteers.
- Anticipated Outcome: Enhanced mental health and well-being of staff and volunteers through the implementation of trauma-informed care practices and effective support strategies.
- Anticipated Outcome: Enhanced mental health and well-being of staff and volunteers through the implementation of trauma-informed care practices and effective support strategies.
- Learning and Development: Fostering a positive work environment by supporting organizational growth and employee development through professional development, support systems, and continuous learning.
- Anticipated Outcome: Improved staff support systems, manageable workloads, and a positive work environment.
- Anticipated Outcome: Improved staff support systems, manageable workloads, and a positive work environment.
- Data and Impact: Strengthening the ability to collect, analyze, and use data for effective decision making and measuring impact.
- Anticipated Outcome: Enhanced ability to collect, analyze, and use data to evaluate effectiveness, demonstrate impact, and guide informed decision-making.
- Anticipated Outcome: Enhanced ability to collect, analyze, and use data to evaluate effectiveness, demonstrate impact, and guide informed decision-making.
- Equity, Diversity, Inclusion & Anti-Racism: Integrating anti-racist and equitable practices into capacity-building efforts, fostering inclusivity, and ensuring equity-deserving groups have opportunities to fully participate and thrive.
- Anticipated Outcome: Enhanced equity and inclusivity, providing more equitable access and opportunities for equity-deserving groups.
- Anticipated Outcome: Enhanced equity and inclusivity, providing more equitable access and opportunities for equity-deserving groups.
- Truth and Reconciliation: Incorporating Indigenous knowledge and practices into capacity-building efforts to promote healing, education, and understanding, addressing the impacts of colonization on Indigenous communities in Calgary.
- Anticipated Outcome: Strengthened Indigenous partnerships and practices, fostering cultural understanding and advancing truth and reconciliation efforts.
Eligibility
Organizational Eligibility
- Non-profit organizations with an elected volunteer Board of Directors, operating within Calgary’s city limits. Organizations must be registered under one of the following:
- The Alberta Societies Act;
- The Alberta Companies Act;
- The Canada Not-for-Profit Corporations Act; or
- The Canada Business Corporations Act.
- Organizations must be in good standing with The City of Calgary. Organizations with a previous, or existing, funding agreement must have fulfilled all reporting and other contractual requirements or have no other conditions that would disqualify them from additional funding.
- Community-based organizations that meet the following criteria:
- A registered non-profit organization
- Led by members of the community they serve, and either:
- Have an annual operating budget of less than $250,000, or
- Have four or fewer full-time equivalent staff positions.
Project & Expense eligibility
Only one application may be submitted per organization. Below are examples of eligible projects and expenses.
Please note that this list is not exhaustive, and there may be other types of projects and expenses that could qualify for funding. If you are unsure whether your project or specific expenses are eligible, we encourage you to reach out to us via email at fundingproposals@calgary.ca for clarification.
Eligible projects and expenses include:
- One-time projects that strengthen organizational effectiveness to meet the needs of Calgarians experiencing vulnerabilities.
- Projects that align with one of the defined priority areas.
- Direct project expenses related exclusively to the proposed project:
- Wages or consultant fees.
- Travel and parking.
- Materials and supplies.
- Technology, such as hardware or software.
- Please provide a rationale for the purchase of hardware, applications, software, or database enhancements as it relates to project delivery.
- Collaboration expenses: Costs related to joint meetings, shared resources, and partnership activities.
- Rent or lease expenses.
- Only for the space intended for project delivery.
- Operational or administrative expenses:
- Indirect or administrative expenses should not exceed 15% of the requested program funding.
- Contractual requirements:
- General liability insurance
- Financial audit expenses.
- NOTE: The costs associated with obtaining insurance and completing audited financial statements should be included in the application budget, as these are eligible expenses.
- Funded projects may run until December 2025. No funding will be provided for projects following the agreement term.
Capacity-building funding cannot be used for:
- Multiple projects within a single application.
- Ongoing programs and services.
- Projects that are primarily for the recreational needs or leisure time pursuits of individuals.
- Offering direct assistance.
- Projects that are primarily rehabilitative in nature.
- Duplicating services that are ordinarily provided by a government or government agency.
Ineligible expenses include:
- The purchase of land or buildings.
- The construction or renovation of a building.
- The purchase of motor vehicles.
- Operational and administrative expenses beyond those related directly to the proposed project.
- Client support expenses, including money, food, clothing, or shelter.
- Municipal property taxes and levies.
- Any payments to a member of a board or committee.
- Fundraising events or campaigns.
- Entertainment and hospitality.
- Fines, penalties, or legal fees.
- Pre-agreement expenses.
How to apply
Applications must be submitted online through FIMS by January 2, 2025 at 11:59 p.m. Late applications will not be accepted unless an extension is requested and approved, two business days in advance of the application deadline.
Step one – before you apply
Before submitting your application, organizations are encouraged to review all relevant information and prepare the necessary documentation. Please ensure the following steps are completed:
- Review this webpage in full and familiarize yourself with all the guidelines and requirements for a successful application.
- Review the 2025 Capacity Building Application Form (non-fillable) as a reference to help you understand the type of information required.
- Consult the 2025 Capacity Building Applicant Guide.
- to verify that your application aligns with the objective of the fund.
- Register for the Funding Information Management System (FIMS)
- Upload your organization’s Certificate of Incorporation and most recent provincial or federal annual return in FIMS.
Step two – application
All eligible organizations must apply through the Funding Information Management System (FIMS).
Organizations that don't have a FIMS account must register before accessing an application. Organizations access FIMS with a myID business account, which is a single sign-on approach used by businesses and organizations to access City services online.
- To register for a myID business account, organizations should obtain a business id number here, and then register their primary email address here.
- Then set up a myID business account by visiting myid.calgary.ca, using the business ID number and registered email address.
Learn about how to obtain a myID business account and register for FIMS, and review the FIMS training modules.
Questions about accessing FIMS may be directed to fundingproposals@calgary.ca. Alternate options to apply will be provided to organizations that encounter difficulties in accessing FIMS prior to the application deadline. Successful applicants will need to set up a FIMS account for payment and reporting purposes.
Disaggregated Data Collection
The application will include an optional section to gather disaggregated data in support of The City’s commitment to diversity, equity, inclusion, and anti-racism. Disaggregated data means data that can be broken apart or “disaggregated” so that relationships and effects on different categories of people and organizations can be seen. All questions in the section are optional and therefore do not need to be completed. Answers will not have an impact on the success of an application.
Step three – supporting documents
In addition to submitting your application through FIMS, the following documents should be uploaded in FIMS by the application deadline:
- Certificate of Incorporation
- Organizational Bylaws
- List of Board of Directors
- Organization’s most recent approved provincial or federal annual return with the financial statement attached, OR an organizational financial statement.
*The annual return is not your income tax or registered charity annual information return, but a document that is submitted annually to either the provincial or federal government, depending on which Act your organization is registered under:
- Alberta society annual return (form REG3185);
- Alberta not-for-profit company annual return (form REG11322);
- Canada not-for-profit annual return (form 4022);
Only one of these documents needs to be submitted. If you are unsure what to submit, or you do not have an annual return, please contact us.
Step four – after you have applied
The City of Calgary will review applications and make decisions by April 2025. All applicants will be notified of the outcome of their application shortly thereafter.
Applicants may be asked to submit additional documents or answer questions to support the review and decision process.
Successful applicants will need to provide proof Commercial General Liability (CGL) in an amount not less than Two Million Dollars ($2,000,000.00) inclusive, with The City of Calgary as an additional insured. This may take time to accomplish, so it is advised to look into this process with your insurance provider early. Organizations are encouraged to include the costs associated with insurance in the application’s budget section.
Unsuccessful applicants may request feedback on why the application wasn’t successful and what could be done differently in the future. Requests for feedback should be sent to fundingproposals@calgary.ca.
Assessment
Only one application may be submitted per organization.
All applications submitted will undergo a fair and consistent review process. Please note that requests for funding will likely exceed funds available, and therefore only the projects or initiatives that demonstrate the strongest alignment and potential for impact will be eligible.
Applications will be evaluated based on the following criteria:
Application Assessment
- Application is received by the deadline – late applications will not be assessed unless an extension process is initiated two business days in advance of the application deadline. To request an extension, email fundingproposals@calgary.ca, and indicate the rationale for the request.
- Application is complete – partial applications will not be assessed.
- The organization and project align with the fund's objectives, specifically the indicated funding priorities.
- Demonstration that the project is clearly a one-time project, with the ability to spend the funds by December 31, 2025. Programs will not be funded.
Organizational Assessment
- Organization is a registered non-profit organization and a legal entity in good standing. Organizations with an existing funding agreement with The City of Calgary must have fulfilled all reporting and other contractual requirements or have no other conditions that would disqualify them from additional funding.
- Organization operates within Calgary city limits.
- The organization demonstrates the ability to meet contractual requirements.
- The organization can implement the program as soon as the funding agreement is signed.
- If partnerships with other organizations are identified, they are named, and their roles are clearly identified (if applicable).
Project Eligibility Assessment
- Clear articulation of organizational need, what capacity is being built, and how capacity is being built.
- Clear outline of intended outcomes.
- The impact of the project on Calgarians experiencing vulnerabilities is clearly articulated, with a clear outline of intended measures for evaluating impact.
- The budget is proportionate to the type of proposed activities.
- Initiative is a single defined project, not multiple activities with different outcomes.
Reporting
Organizations will be required to report using the following accountability methods:
Project Reporting
Project reports collect information on outputs, outcomes, clients/participants, contacts, partnerships, and success stories. All project reports will be submitted in FIMS. Successful applicants will need to complete a project-end report covering the full agreement term, due March 1, 2026.
Financial Reporting
To ensure funds are expended as approved, organizations must report on how funds were utilized in the following ways. Failure to meet reporting requirements may result in termination of the funding agreement and impact future funding eligibility.
- A project financial report and unaudited project financial statement by March 1, 2026 showing revenues and expenses of project funds signed by two officers of the organization with signing authority; and
- An annual audited organizational financial statement for all organization operations, due three months after its fiscal year-end.
- Applicants are encouraged to include costs for preparing audited financial statements in their budget.
Glossary
- Annual return – Registered nonprofit organizations must file an annual return to the provincial or federal government, depending on how they have been incorporated. This is not the return that is submitted to the Canada Revenue Agency. Returns verify your organization’s information and maintain its active status as an incorporated body. We use this information to verify organizational details and status.
- Audited financial statement – Audited financial statements are completed and signed by a Chartered Professional Accountant who is independent of the organization.
- Capacity-Building – Building the capacity of an organization or community involves strengthening the resources, capabilities, knowledge of a group, with the end goal of strengthening that group’s ability to achieve its mission and vision and increase its measurable impact. (Adapted from: Huffman, D., Thomas, K., & Lawrenz, F. (2008). American Journal of Evaluation, 29(3), 358-368.).
- Certificate of Incorporation – An organization can be incorporated under federal, provincial, or territorial statutes. Certified means that the documents have an effective date and are stamped or signed by the appropriate incorporating authority.
- Community – A community is a group of people that interact and support each other, and are bonded by shared experiences or characteristics, a sense of belonging, and often by their physical proximity. Examples include, but are not limited to, communities of geography, race, culture, religion, ability, sexuality, and experience (Adapted from: Cobigo, V., Martin, L., & Mcheimech, R. (2016). Canadian Journal of Disability Studies, 5(4), 181-203.).
- Community-based organization – Non-profit, non-governmental, or charitable organizations that represent community needs and work to help them. Community-based organizations may be associated with a particular area of concern or segment of the community. For the purposes of this fund, eligible community-based organizations are those that are led by members of the community they serve and have an annual operating budget of less than $250,000 a year or have 4 or less fulltime-equivalent (FTE) staff positions.
- Digital Transformation – Investing in comprehensive technology upgrades that enable long-term improvements in data collection, service delivery, and outreach. This could include integrating new systems, enhancing digital platforms for community engagement, or implementing advanced data analytics for decision-making.
- Disaggregated data – Disaggregated data means data that can be broken apart or “disaggregated” so that relationships and effects on different categories of people and organizations can be seen.
- Equity – Treating everyone with fairness by taking into account individual differences and social conditions. It means conditions are adjusted to meet people’s diverse needs, strengths, and social realities.
- Full-time equivalent (FTE) staffing position – An FTE is a unit of measurement used to figure out the number of full-time hours worked by all employees in an organization. A full-time job is one in which a person works 30 or more hours a week. A person working 30 hours a week is considered one (1) FTE. Someone who works 15 hours a week would be considered a half (0.5) FTE. You can calculate the number of FTEs in your organization by adding everyone’s average weekly working hours and dividing by 30.
- Funding Information Management System (FIMS) – A secure, online platform for non-profit organizations to manage their organization's profiles, manage their reporting requirements, and apply for funding for social programs and services.
- myID – An online service that provides citizens and business owners access to multiple City of Calgary services using a single account. A myID business account is required to access the Funding Information Management System (FIMS).
- Organizational Effectiveness – Developing the capabilities of an organization to improve its effectiveness and sustainability. (Cornforth, C., & Mordaunt, J. (2011). Voluntas, 22(3), 428-449.).
- Program – A program is an ongoing activity or service offered by an organization, usually involving clients that benefit from their participation in the service.
- Project – An activity with a clear beginning and end, with clear deliverables at the end.
- Unaudited financial statement – Unaudited financial statements are prepared by an accountant, includes all program revenue, all eligible expenses, any accrued interest on the grant that have been used for the approved project and are signed by two (2) officers of the organization with signing authority.
Contact us
If you have any questions during or after this application period, please contact us. This web page will be updated regularly to address submitted questions but will not include identifying information about the organization or individual.
If you have identified barriers with this call for funding proposals or would like to suggest ideas on how to make this funding more accessible and equitable, please contact. We are committed to integrating the feedback when possible and providing rationale if we are currently unable to make the changes.
All inquiries can be emailed to fundingproposals@calgary.ca.
Resources
Frequently asked questions
This section will be updated regularly to address questions that are submitted but will not include identifying information of the organization or individual.
- How much funding is available?
Up to $1 million is available in 2025.
- What is the maximum grant amount an organization can apply for?
Organizations can apply for grants of up to $100,000 for eligible projects.
- Who is eligible to apply for funding?
Non-profit organizations and community-based organizations (CBOs) operating within Calgary’s city limits are eligible. CBOs must be led by members of the community they serve and have an annual operating budget of less than $250,000 or fewer than four full-time equivalent staff.
- What types of projects are eligible for the Capacity Building Fund?
The fund supports one-time projects aimed at strengthening an organization’s capacity. These projects can focus on areas such as governance, digital transformation, financial sustainability, mental health, and more. The project must be completed, and funds spent, by December 31, 2025.
- Does my project need to align with the listed priorities to be eligible for funding?
No, your project does not need to strictly align with the listed priorities. The examples provided are eligible types of projects and expenses, but they are not exhaustive. Other types of projects and expenses that align with the overall objectives of the funding program may also qualify. If you are unsure about the eligibility of your project or specific expenses, please feel free to reach out to us at fundingproposals@calgary.ca for clarification.
- Can organizations submit more than one application per funding call for proposal?
No, organizations may submit only one application per funding call for proposal.
- Can organizations apply for both the Capacity Building Fund and the Affordability Support Fund?
Yes, organizations can apply for both the Capacity Building Fund and the Affordability Support Fund. However, each application must be for a different project that aligns with the specific objectives of each fund. The Capacity Building Fund supports one-time initiatives aimed at strengthening organizational effectiveness, while the Affordability Support Fund assists with essential expenses to maintain stability during financial challenges.
Please note, to be eligible for the Affordability Support Fund, an organization must be a non-profit that has received funding for social service programs in 2024 or 2025 through one of the following funds
:
- Building Connected Communities Fund
- Building Safer Communities Fund
- Change Can’t Wait
- Community Safety Investment Framework
- Connect the Dots
- Crime Prevention Investment Plan
- Family & Community Support Services
- Mental Health and Addictions Investment Framework
- Funding is available for one-time projects but not ongoing programs. Why is that, and what is the difference between the two?
A one-time project has a defined start and end date, with specific goals to enhance organizational effectiveness. It is not an ongoing operational or programmatic activity. Successful proposals will only receive a one-time funding allocation, with no eligibility for additional funds. As a result, funds are targeted at projects that can be started and completed within 2025.
- What types of projects are eligible for the Capacity Building Fund?
The fund supports one-time projects aimed at strengthening an organization’s capacity. These projects can focus on areas such as governance, digital transformation, financial sustainability, mental health, and more. The project must be completed, and funds spent, by December 31, 2025.
- If funding is only available for one-time projects, does that mean the projects are not allowed to operate beyond 2025?
Projects may continue beyond the funding period, but there must be a distinct result or outcome within 2025.
- What are eligible expenses for the Capacity Building Fund?
Eligible expenses include costs directly related to the proposed capacity-building project, such as technology upgrades, training, needs assessments, or professional development. Certain capital expenses, like rent for project-related activities or technology purchases, may also be eligible.
- Can the application for this fund be a collaborative project involving multiple organizations?
Yes, collaborative projects are eligible for this fund. We encourage organizations to work together, as collaboration can enhance the effectiveness of your initiatives.
- What expenses are ineligible for funding?
Ineligible expenses include ongoing operational or staffing costs, land or building purchases, motor vehicles, and recreational or rehabilitative projects. The fund does not cover projects that duplicate services ordinarily provided by the government.
- What happens if my organization submits an incomplete application?
Incomplete applications will not be assessed. Make sure all required documentation, including the Certificate of Incorporation and most recent annual return, are uploaded to the Funding Information Management System (FIMS) before the deadline.
- How should I respond to the question in the application about tracking progress for my project?
For this question, we’re looking for your organization’s plan on how you intend to track progress and measure success throughout the project. We are not expecting detailed research or formal evaluation indicators. Instead, please share how you will monitor and assess your activities and outcomes to ensure the project is on track and meeting its goals.
- What is disaggregated data, and why is it included in the application?
Disaggregated data refers to data that can be broken down by categories such as race, gender, or socioeconomic status. It helps The City of Calgary understand how projects impact different groups. This section of the application is optional and will not affect the success of the application.
- Can I request an extension for submitting the application?
Yes, but extensions must be requested at least 2 business days in advance of the application deadline. The request should include a rationale for the extension and be submitted via email to fundingproposals@calgary.ca.
- How will applications be assessed?
Applications will be evaluated based on their alignment with the fund’s objectives, demonstrated need, potential impact on Calgarians experiencing vulnerabilities, and the organization’s ability to complete the project within the funding period.
- When will organizations be notified if their application was successful or not?
All applicants will be notified of the outcome of their applications by April 2025.
- When will successful applicants receive their funding?
If successful, applicants will receive a funding agreement that must be signed and returned to the City of Calgary alongside proof of adequate ($2,000,000) commercial general liability insurance, with The City of Calgary as an additional insured. Once this is received, funds will be released to the organization.
- How does an organization access FIMS?
You may log into FIMS at here. Organizations will access FIMS through a myID business account. A myID business account is a single sign-on approach used by businesses and organizations to access City services online.
- How does an organization create a myID business account?
To create a myID business account, your organization will need to have a business ID number and a primary email address registered with The City. If you have both, visit here. Once you have registered, an activation code and link will be emailed to the registered business primary email address.
- Where can the application be found in FIMS?
There are several tabs on the left-hand side of the FIMS landing page. To start an application, choose the ‘Available Funding’ tab. Click the ‘Apply for this funding’ button to begin the application. Once you begin filling out an application and hit the save button the application will be moved to a different section of FIMS. To access applications you have saved, but haven’t submitted, go to the ‘Applications’ section. To start a new application, go to the ‘Available Funding’ section.
- Do organizations need to submit anything other than the application itself?
In addition to the application, organizations should upload a copy of their Certificate of Incorporation and a copy of their most recent provincial or federal annual return. If you have uploaded these within the last 12 months, there is no need to do so again.
- What is an annual return and why are you asking for it?
Registered nonprofit organizations must file an annual return to either the Provincial or Federal government, depending on how they have been incorporated. Returns verify your organization’s information and maintain its active status. We use this information to verify organizational details and status.
- What fundraising activities are eligible for funding?
Funding is available to build the financial stability of an organization. This could include activities such as strategy development or training. Direct fundraising activities, such as an event or campaign are not eligible.
- What is meant by "Community Needs and Mobilization"?
Community Needs and Mobilization refers to strategies and activities designed to understand how best to support and mobilize communities in co-creating solutions. This involves assessing community needs while identifying and leveraging existing strengths and resources to build sustainable, community-driven outcomes.
- How can organizations advance "Equity, Diversity, Inclusion & Anti-Racism"?
Equity, Diversity, Inclusion & Anti-Racism involves strategies to embed anti-racist and equitable practices into an organization’s policies, procedures, and operations. The goal is to integrate these principles into the organization’s structure and practices, fostering environments where equity-deserving groups can fully participate and thrive. This includes addressing systemic barriers and ensuring all individuals feel valued, respected, and supported.
- How can organizations support Truth and Reconciliation efforts?
Organizations can support Truth and Reconciliation by integrating Indigenous knowledge and practices into their policies, procedures, and operations. This fosters healing, understanding, and respectful relationships while addressing the impacts of colonization on Indigenous communities.
- Can an organization with an operating budget exceeding $250,000 apply for this funding?
Yes, an organization with an operating budget exceeding $250,000 can apply for this funding, provided they meet the organizational eligibility, application eligibility, and project eligibility criteria outlined in the guidelines. For more details, please refer to the specific funding call's webpage.
- Do I need a business license to register in FIMS?
No, a business license is not strictly required to register in FIMS. However, to get a FIMS account, you first need a business MyID account, which requires a business ID number. For more information on registering for FIMS visit https://calgary.ca/fims.
- How should organizations with a fiscal year ending after March 2026 handle their financial reporting requirements?
Financial reporting is required annually, regardless of when an organization's fiscal year ends. If your fiscal year ends after March, that's fine—audited financials are tied to your fiscal year end. Annual financial reporting deadlines apply to all, but audited financials can be submitted later based on your fiscal year.
- Can a nonprofit with multiple locations across Alberta apply for a project specific to its Calgary operations? Yes, nonprofits with multiple locations across Alberta are eligible to apply for a project that is specific to their Calgary operations.
- The application is due during the holiday season when many staff and volunteers are away. Is it possible to have the deadline extended?
Yes, the deadline can be extended; a formal request must be submitted and approved at least two business days before the original deadline. Please send your request to fundingproposals@calgary.ca.
Documents for download
Information session
A virtual information session was offered for potential applicants to learn more about the funding opportunity and the application process.
Session complete - thank you to everyone who attended.
Background
As part of adjustments to 2023-2026 Service Plans and Budgets, Council provided one-time funding to address increasing operational costs for organizations that deliver programs for Calgarians experiencing vulnerabilities. The Non-profit Affordability Support Fund will allocate these funds to eligible organizations in 2025.
Application period
Applications will be accepted from all eligible organizations through the Funding Information Management System (FIMS) from November 28, 2024, to January 2, 2025, at 11:59 p.m. Late applications will not be accepted unless an extension is requested and approved, two business days in advance of the application deadline. To request an extension, email fundingproposals@calgary.ca and indicate the rationale for the request.
Funding amount and term
Up to $6 million will be available through the Non-profit Affordability Support fund in 2025. Funds granted to successful recipients must be utilized by December 31, 2025.
To ensure equitable distribution among applicants, funding amounts will be determined based on the organization’s operating budget size. The following tiered maximum funding caps will apply:
- Organizations with an operating budget under $500,000 may apply for funding up to $75,000.
- Organizations with an operating budget ranging from $500,000 to $3,000,000 may apply for funding up to $100,000.
- Organizations with an operating budget over $3,000,000 may apply for funding of up to $150,000.
Fund description
The 2025 Non-profit Affordability Support Fund provides one-time financial assistance to non-profit organizations that receive funding from The City of Calgary for social programs. By covering eligible operating expenses unmet by existing resources, this fund helps organizations maintain stability and continue delivering vital services to Calgarians experiencing vulnerabilities.
Eligibility
To be considered for the Non-profit Affordability Support Fund, organizations must meet both the Organizational Eligibility criteria and ensure that proposed costs align with the Eligible Expenses outlined in the call.
Organizational Eligibility
- Non-profit organizations that have received funding for social service programs in 2024 or 2025 through the following funds:
- Building Connected Communities Fund
- Building Safer Communities Fund
- Change Can’t Wait
- Community Safety Investment Framework
- Connect the Dots
- Crime Prevention Investment Plan
- Family & Community Support Services
- Mental Health and Addictions Investment Framework
- Organizations must be in good standing with The City of Calgary. This includes having fulfilled all reporting and other contractual requirements or have no other conditions that would disqualify them from additional funding.
Eligible Expenses
The Non-profit Affordability Support Fund covers a variety of operating expenses essential for sustaining an organization and ensuring the continued delivery of services, as outlined below.
Please note that the examples shown within each category are not exhaustive, and other expenses within each category may also be eligible and will be assessed on a case-by-case basis.
- Advertising & Communication:
Examples of eligible advertising and communication expenses include:
- Creating and distributing brochures, flyers, or posters to raise awareness of services.
- Redesigning or enhancing your website to improve user experience and accessibility.
- Launching social media campaigns to engage with target communities or promote new initiatives.
- Running local radio, TV, or print ads to promote programs or events to broader audiences.
- Computer Hardware & Technology:
Immediate operational needs, covering basic technology and software required for sustaining ongoing services. It addresses one-time expenses necessary for keeping services running in the short term. Examples of eligible technology purchases include:- Purchasing new computers, laptops, tablets, or phones for staff to support remote work or improve productivity.
- Upgrading servers to improve data management and security.
- Investing in video conferencing equipment to facilitate virtual meetings or online service delivery.
- Replacing outdated hardware such as printers or photocopiers.
- Occupational Health & Safety Upgrades:
Examples of upgrades to improve safety and compliance:
- Installing secure entry systems to enhance building security.
- Adding safety features such as smoke detectors, fire alarms, or improved lighting.
- Renovating shared spaces (e.g., installing barriers or partitions) to meet health and safety guidelines.
- Upgrading ergonomic furniture or equipment to reduce strain and prevent workplace injuries.
- Office Supplies & Equipment:
One-time purchases of essential office items include:
- Desks, chairs, and storage cabinets to improve the office environment.
- Office filing systems, shelving units, and organizational tools to increase efficiency.
- Stationery and general office supplies that are critical for day-to-day operations.
- Furniture and equipment to support staff or client services, such as conference tables or reception area furnishings.
- Professional Fees:
Examples of professional services required for operations:
- Fees for conducting annual audits or financial reviews.
- Engaging accounting or bookkeeping services for financial management.
- Paying for legal advice related to contracts, compliance, or employment issues.
- Meeting accreditation or certification requirements essential for continued service delivery.
- Utility Fees:
Examples of eligible utility expenses include:
- Payments for electricity, heating, and water to ensure continued operations.
- Internet and phone service fees to support communication and service delivery.
- Waste management or disposal fees essential for maintaining a clean, safe environment.
- Volunteer Recruitment & Management:
Examples of one-time expenses to enhance volunteer programs:
- Developing a recruitment strategy or plan to attract new volunteers.
- Launching targeted outreach campaigns through social media or community events.
- Creating training materials or toolkits to onboard and manage volunteers effectively
- Implementing volunteer management systems to track hours, tasks, and engagement.
Ineligible Expenses
The Non-profit Affordability Support Fund does not cover certain expenses that are considered ineligible for funding. These ineligible expenses include items and costs that fall outside the scope of sustaining organizational operations and service delivery, as outlined below:
- Any expenses already resourced through existing City of Calgary funding.
- Ongoing operational or programmatic costs that require sustained funding, except essential operational expenses like utilities (e.g., electricity, heating, internet), which are eligible for one-time support.
- Any expenses related to operations outside of Calgary city limits.
- Capital campaigns
- Construction or renovation of a building
- Contingency funds
- Court or litigation fees
- Debt repayment
- Depreciation and amortization
- Direct assistance for clients
- Entertainment, hosting and hospitality
- Events, auctions, banquets, dinners, galas, etc.
- Fines, penalties, tickets
- Fundraising activities
- GST payable
- Honorariums
- Insurance (ex. health, life, personal, property, vehicle, etc.)
- Investments (bonds, equities, GICs, mutual funds, TFSAs, etc.)
- Lost revenues
- Mandatory employment related costs (MERCs)
- Professional development (conference fees, education, tuition, etc.)
- Property taxes and levies.
- Occupancy costs (ex. lease, rent, mortgage, etc.)
- Personnel costs (ex. salaries, wages, bonuses, etc.)
- Programs or services
- Property insurance
- Purchase of vehicles, land, or buildings
- Replacement of reserve funds
- Transportation or travel expenses
How to apply
Applications must be submitted online through FIMS by January 2, 2025, at 11:59 p.m. Late applications will not be accepted unless an extension is requested and approved, two business days in advance of the application deadline.
Step one – before you apply
Before submitting your application, organizations are encouraged to review all relevant information and prepare the necessary documentation. Please ensure the following steps are completed:
- Review this webpage in full and familiarize yourself with all the guidelines and requirements for a successful application.
- Review the 2025 Non-profit Affordability Support Application (non-fillable) as a reference to help you understand the type of information required.
- Consult the 2025 Non-profit Affordability Support Applicant Guide to verify that your funding request aligns with the eligible expense criteria.
- Ensure your organization’s Certificate of Incorporation and most recent provincial or federal annual return is uploaded in FIMS.
Step two – application
All eligible organizations must apply through the Funding Information Management System (FIMS). A non-fillable copy of the application form is available to review in advance of completing the application in FIMS. Questions about accessing FIMS may be directed to fundingproposals@calgary.ca.
Step three – supporting documents
In addition to submitting your application through FIMS, ensure that the most recent version of following documents must also uploaded in FIMS by the application deadline:
- Certificate of Incorporation
- Organizational Bylaws
- List of Board of Directors
- Organization’s most recent approved provincial or federal annual return with the financial statement attached, OR an audited organizational financial statement.
*The annual return is not your income tax or registered charity annual information return, but a document that is submitted annually to either the provincial or federal government, depending on which Act your organization is registered under:
- Alberta society annual return (form REG3185);
- Alberta not-for-profit company annual return (form REG11322);
- Canada not-for-profit annual return (form 4022);
Only one of these documents needs to be submitted. If you are unsure what to submit, or you do not have an annual return, please contact us.
Step four – after you have applied
The City of Calgary will review applications and make decisions by April 2025. All applicants will be notified of the outcome of their application shortly thereafter.
Applicants may be asked to submit additional documents or answer questions to support the review and decision process.
Unsuccessful applicants may request feedback on why the application wasn’t successful and what could be done differently in the future. Requests for feedback should be sent to fundingproposals@calgary.ca.
Assessment
Only one application may be submitted per organization. However, if an application is submitted under the incorrect funding criteria, it will not result in disqualification. Instead, it may be transferred to the appropriate eligibility category. Applications will be assessed based on the following areas:
Application Assessment
- Application is received by the deadline – late applications will not be assessed unless an extension is requested and approved two business days before the application deadline. To request an extension, email fundingproposals@calgary.ca, and indicate the rationale for the request.
- Application is complete – partial applications will not be assessed.
- Requests align with eligible categories and expenses.
- Requests are not already funded through existing funding agreements with The City of Calgary.
- Requests are for one-time expenses in 2025.
Organizational Assessment
- Non-profit organizations that have received funding for social service programs in 2024 or 2025 through an eligible funding stream.
- Organizations must be in good standing with The City of Calgary. This includes having fulfilled all reporting and other contractual requirements or have no other conditions that would disqualify them from additional funding.
- Demonstration of the organization’s financial need.
- Demonstration of the organization’s ability to meet contractual requirements.
- Demonstration of the organization’s ability to utilize the funds by December 31, 2025.
Reporting
Organizations will be required to report using the following accountability method. Failure to meet reporting requirements may result in termination of the funding agreement and impact future funding eligibility.
Project Reporting
A project-end report will be submitted through FIMS that details the project outputs and how the funds were expensed. This report will be due on March 1, 2026.
Financial Reporting
To ensure funds are expended as approved, organizations must report on how funds were utilized in the following ways. Failure to meet reporting requirements may result in termination of the funding agreement and impact future funding eligibility.
- A financial report and an unaudited project financial statement, detailing project revenues and expenses, due March 1, 2026.
- An annual audited organizational financial statement for all organization operations, due three months after the organization’s fiscal year-end.
Additional financial records, such as invoices and receipts, may be requested.
Glossary
- Audited financial statement – Audited financial statements are completed and signed by a Chartered Professional Accountant who is independent of the organization.
- Community – A community is a group of people that interact and support each other, and are bonded by shared experiences or characteristics, a sense of belonging, and often by their physical proximity. Examples include, but are not limited to, communities of geography, race, culture, religion, ability, sexuality, and experience (Adapted from: Cobigo, V., Martin, L., & Mcheimech, R. (2016). Canadian Journal of Disability Studies, 5(4), 181-203.).
- Computer Hardware and Technology – Physical devices and equipment used for computing, communication, and data management within an organization. This includes items such as computers, laptops, tablets, servers, phones, and related peripherals (e.g., printers, scanners). It also encompasses essential infrastructure like network hardware and storage systems that support day-to-day operations and service delivery.
- Funding Information Management System (FIMS) – A secure, online platform for non-profit organizations to manage their organization's profiles, manage their reporting requirements, and apply for funding for social programs and services.
- myID - An online service that provides citizens and business owners access to multiple City of Calgary services using a single account. A myID business account is required to access the Funding Information Management System (FIMS).
- Occupational Health & Safety Upgrades – Improvements made to enhance workplace safety and compliance, including secure entry systems, fire alarms, ergonomic furniture, and partitions.
- Professional Fees– Costs for hiring external professional services, such as accounting, or auditing, necessary to support the organization’s operations.
- Project – An activity with a clear beginning and end, with clear deliverables at the end.
- Unaudited financial statement – Unaudited financial statements are prepared by an accountant, includes all program revenue, all eligible expenses, any accrued interest on the grant that have been used for the approved project and are signed by two (2) officers of the organization with signing authority.
- Utility Fees – Essential costs related to electricity, heating, water, internet, and phone services needed to maintain daily operations.
- Volunteer Recruitment & Management – One-time costs associated with enhancing volunteer programs, such as recruitment strategies, training materials, and management systems.
Contact us
If you have any questions during or after this application period, please contact us. This web page will be updated regularly to address submitted questions but will not include identifying information about the organization or individual.
If you have identified barriers with this call for funding proposals or would like to suggest ideas on how to make this funding more accessible and equitable, please contact us. We are committed to integrating the feedback when possible and providing rationale if we are currently unable to make the changes.
All inquiries can be emailed to fundingproposals@calgary.ca.
Resources
Frequently asked questions
This section will be updated regularly to address questions that are submitted but will not include identifying information about the organization or individual.
- How much funding is available?
Up to $6 million is available through the fund in 2025.
- Can organizations submit more than one application per funding call for proposal?
No, organizations may submit only one application per funding call for proposal.
- Can organizations apply for both the Affordability Support Fund and Capacity Building Fund?
Yes, organizations can apply for both the Capacity Building Fund and the Affordability Support Fund. However, each application must be for a different project that aligns with the specific objectives of each fund. The Capacity Building Fund supports one-time initiatives aimed at strengthening organizational effectiveness, while the Affordability Support Fund assists with essential expenses to maintain stability during financial challenges.
Please note, to be eligible for the Affordability Support Fund, an organization must be a non-profit that has received funding for social service programs in 2024 or 2025 through one of the following funds:
- Building Safer Communities Fund
- Change Can’t Wait
- Community Safety Investment Framework
- Connect the Dots
- Crime Prevention Investment Plan
- Family & Community Support Services
- Mental Health and Addictions Investment Framework
- Can organizations apply for multiple funding categories in a single application?
Yes, organizations can apply for multiple funding categories within a single application, provided the expenses and activities align with the eligible criteria for each category. In addition, the total funding requested must not exceed the maximum limits based on your organizational budget:
- Organizations with an operating budget under $500,000 may apply for funding up to $75,000.
- Organizations with an operating budget ranging from $500,000 to $3,000,000 may apply for funding up to $100,000.
- Organizations with an operating budget over $3,000,000 may apply for funding of up to $150,000.
- What happens if an organization applies for the Capacity Building Fund, but the application is better suited for the Non-profit Affordability Support Fund?
If an organization applies for the Capacity Building Fund but the application is determined to be more appropriate for the Non-profit Affordability Support Fund, the organization will not be disqualified. Instead, they will be asked to re-apply under the correct funding stream to ensure their project is considered under the most suitable criteria.
- What expenses are eligible for funding?
Eligible expenses include one-time costs essential for sustaining operations, such as advertising, computer hardware, safety upgrades, office supplies, professional fees, and utility payments. A detailed list of eligible expenses can be found in the Eligible Expense Guide.
- What expenses are ineligible for funding?
Ineligible expenses include ongoing operational costs, salaries, debt repayment, property insurance, and any expenses covered by existing City of Calgary funding. Please refer to the Eligible Expense Guide in the 2025 Non-profit Affordability Support Applicant Guide for more details.
- How much funding is available, and what is the maximum amount an organization can receive?
Up to $6 million is available through the fund in 2025. The amount an organization can receive will be based on the application and demonstrated financial need. In addition, the total funding requested must not exceed the maximum limits based on your organizational budget:
- Organizations with an operating budget under $500,000 may apply for funding up to $75,000.
- Organizations with an operating budget ranging from $500,000 to $3,000,000 may apply for funding up to $100,000.
- Organizations with an operating budget over $3,000,000 may apply for funding of up to $150,000.
- If funding is only available for one-time projects, does that mean the projects are not allowed to operate beyond 2025?
Projects may continue beyond the funding period, but Non-profit Affordability Support Funds must be expended by December 31, 2025.
- How do I know if my technology needs fall under "Computer Hardware & Technology" in the Non-profit Affordability Support Funding Call or "Digital Transformation" in the Capacity Building Funding Call?
"Computer Hardware & Technology" in the Non-profit Affordability Support Fund refers to basic, one-time technology purchases like computers, phones, or tablets needed for daily operations.
"Digital Transformation" under the Capacity Building Fund refers to more comprehensive, strategic improvements in technology that aim to enhance organizational resilience, service delivery, or data management over the long term.
- Does the Non-profit Affordability Support Fund cover long-term technology upgrades?
No, the Non-profit Affordability Support Fund is intended for immediate, one-time expenses that ensure the continued operation of essential services. Long-term technology upgrades should be applied for under the Capacity Building Fund.
- If my organization wants to implement a new digital system for improved data collection and service delivery, which fund should we apply for?
You should apply to the Capacity Building Fund, as it focuses on strategic digital transformation and long-term capacity-building initiatives, such as improving data systems, outreach, and service delivery through enhanced technology.
- Are there any restrictions on the type of technology expenses the Non-profit Affordability Support Fund will cover?
Yes, the Non-profit Affordability Support Fund will only cover one-time, essential technology purchases that are critical to sustaining ongoing operations. It does not cover strategic or future-oriented technology projects.
- When will organizations be notified if their application was successful or not?
All applicants will be notified of the outcome of their applications by April 2025.
- How does an organization access FIMS?
You may log into FIMS at here. Organizations will access FIMS through a myID business account. A myID business account is a single sign-on approach used by businesses and organizations to access City services online.
- How does an organization create a myID business account?
To create a myID business account, your organization will need to have a business ID number, and a primary email address registered with The City. If you have both, visit here. Once you have registered, an activation code and link will be emailed to the registered business primary email address.
- Where can the application be found in FIMS?
There are several tabs on the left-hand side of the FIMS landing page. To start an application, choose the ‘Available Funding’ tab. Click the ‘Apply for this funding’ button to begin the application. Once you begin filling out an application and hit the save button the application will be moved to a different section of FIMS. To access applications you have saved, but haven’t submitted, go to the ‘Applications’ section. To start a new application, go to the ‘Available Funding’ section.
- Do organizations need to submit anything other than the application itself?
In addition to the application, organizations should upload a copy of their Certificate of Incorporation and a copy of their most recent provincial or federal annual return. If you have uploaded these within the last 12 months, there is no need to do so again.
- What is an annual return and why are you asking for it?
Registered nonprofit organizations must file an annual return to either the Provincial or Federal government, depending on how they have been incorporated. Returns verify your organization’s information and maintain its active status. We use this information to verify organizational details and status.
- Do I need to submit any supporting documents with my application?
Yes, you must submit all supporting documents listed in the ‘How to Apply’ section of this webpage.
No other supporting documents should be submitted at this time. We may request additional documents during the assessment period.
- Can this funding be used to support our entire organization, or must it be tied specifically to the program that The City of Calgary is funding?
The funding provided through the Non-profit Affordability Support Fund is intended to support your organization as a whole. While our typical approach involves directing funds exclusively toward specific program operations, in this instance, the funding may be applied more broadly to address your organization’s affordability needs.
- Do applicants need to provide exact quotes for expenses or is it acceptable to submit estimates?
Exact quotes are not required at the application stage. Reasonable, well-informed estimates are acceptable. During the assessment period we may request more detailed documentation or specific quotes.
- The application is due during the holiday season when many staff and volunteers are away. Is it possible to have the deadline extended?
Yes, the deadline can be extended; a formal request must be submitted and approved at least two business days before the original deadline. Please send your request to fundingproposals@calgary.ca.
Background
The purpose of the Beltline Community Investment Fund (BCIF) is to invest in projects within the Beltline Area (click here for map) to support public realm infrastructure for current and future residents and to provide visitors with a quality public environment. BCIF was created in 2006 alongside density bonusing policies in the Beltline Area Redevelopment Plan (Bylaw 2P2006), implemented through Land Use Bylaw 1P2007 to facilitate and finance improvements to the Beltline Area.
BCIF leverages investments in projects on public lands or within public rights-of-way in the Beltline related to public realm improvements, including but not limited to:
- Public open space design, redevelopment or enhancement
- Streetscape design and improvements
- Implementation of urban design strategies and public art on public land
- Public open space acquisition
Through BCIF, approximately $2,500,000 is available for new capital projects that support public space improvements in the Beltline. The City of Calgary is currently looking for innovative, community-minded projects to access the fund and is calling for Letters of Intent (LOI) from interested organizations. The organizations that are selected to deliver the projects will be expected to align their projects with the Beltline Area Redevelopment Plans Part 1 and Part 2 and the Calgary Greater Downtown Strategy. A summary of the guiding principles in these three documents is available at this link.
Before you apply
Please review the following before submitting your LOI:
- Read the information on this webpage in its entirety
- Review the BCIF Resources for Organizations
Note that further information is available on the BCIF webpage.
Submission period and process
LOIs will be accepted and reviewed on an ongoing basis. Organizations interested in applying for BCIF funding can submit an LOI to BCIF@calgary.ca.
If the project outlined in your LOI is accepted, you will be invited to the BCIF Application Process and asked to submit a full application. Full applications will also be accepted on an ongoing basis, however there will be set periods when applications will be reviewed by the BCIF Committee for funding decisions.
Reviews of full applications will take place by the following quarterly deadlines:
- March 25, 2024
- Jun 24, 2024
- Nov 25, 2024
- March 24, 2025
NOTE: The BCIF Letter of Intent process will remain open throughout the 2024/2025 year, unless fully subscribed.
Funding criteria
Projects must meet the following baseline criteria to be eligible for funding:
- Capital projects that fall into one of the following categories related to public realm improvements or enhancements:
- Public open space design
- Redevelopment or enhancement
- Streetscape design and enhancements
- Mobility improvements
- Public realm projects enhancing City-owned building projects
- Implementation of urban design strategies and public art on public land
- Public open space acquisition
- Physically located within the defined Beltline area (link to map).
- Located on public lands or within public rights-of-way.
- Meets a demonstrated need in the Beltline community.
- Demonstrates support and connections with the Beltline community.
- Aligns with key City plans and policies that apply to the Beltline area including the Downtown Strategy, and the local area redevelopment plan.
- Meets all required City approvals for construction or fabrication before funding is released.
- A single project will only be considered for funding for two consecutive years, and then it is no longer eligible. Projects of a similar nature, but not the same, would be considered eligible.
- Projects that propose planning for capital projects may be considered eligible, including design competitions, conceptual design studies, consultancy services, and projects that support sustainable development and enhancement measures in the community.
- Be managed by a non-profit, society or other incorporated organization that has a demonstrated a proven track record of delivering projects of a similar nature.
The following types of projects are NOT eligible for funding:
- Operating costs not related to a capital project, for example, operating costs for activation, feasibility studies, or research projects.
- Projects that benefit only private interests.
- Anything a developer is already required to undertake as part of a development permit.
- Projects already funded for two consecutive years through BCIF.
Eligibility
BCIF is open to non-profit organizations, societies or other incorporated organizations that have demonstrated a proven track record of delivering projects of a similar nature and operating within Calgary’s city limits.
How to express interest
LOIs should be brief and provide high-level information. Please complete your letter including the information indicated below and submit it to BCIF@calgary.ca. The letter must be limited to two pages (information past two pages will not be considered).
The LOI should address the following:
- Organization name and contact information for project lead
- High-level overview of your project
- The experience your organization has delivering capital projects that would be eligible for this fund (refer to the Funding criteria section above)
- The demonstrated need(s) in the Beltline area your project will address
- How you will demonstrate support and connections with the Beltline community (for example, contacting community associations, Business Improvement Areas or other relevant community groups in Beltline)
- How the project will improve the public realm in the Beltline area
- How the project aligns with principles of Calgary’s Downtown Strategy and the Beltline Area Redevelopment Plan
- How soon you can implement the project and how long it will take to complete
- The supports, approvals, permits or permissions you need to receive before undertaking this project
- How you plan to measure the impact of the project
- How much funding you will be requesting for this project
Future considerations for successful proponents
As you begin this LOI process, please keep the following eligibility requirements in mind. If you are invited to submit a full application, you will need to provide the following:
Organizational eligibility:
- Demonstrate your organization’s operational capacity, including sound governance, financial outlook, and the use of evidence-informed practices.
- Demonstrate your organization’s ability to have the necessary infrastructure to support the project including securing a physical location for the project in the Beltline area.
Program eligibility:
Proposed operational project plan demonstrates the following:
- Your ability to manage and deliver the project in the allocated time (up to 24 months from the time funding is received)
- Include who the project is aimed at (priority population groups), what will be done, where and how it will be completed, and when the project will take place
- Show how you plan to evaluate and measure the project impact
- Demonstrate your plan for maintenance and lifecycle of the project
Note: You do NOT need to address these requirements now at the LOI stage. Relevant documents pertaining to these eligibility requirements may be required later in the full application process.
After you have applied
The City of Calgary will review LOIs on an ongoing basis. All applicants will be notified about the outcome.
Only if your request is successful will you be asked to submit a full application through the Funding Information Management System (FIMS). Organizations must access FIMS with a myID business account, which is a single sign-on approach used by businesses and organizations to access City services online. To register for a myID business account organizations should obtain a business ID number here, and then register their primary email address here. Finally, set up a myID business account by visiting myid.calgary.ca and using the business ID number and registered email address.
Due to the multiple steps required, organizations are encouraged to register for FIMS as early as possible.
Organizations may be asked to submit additional documents or answer questions to support the review and decision process.
Successful organizations will need to provide proof of Commercial General Liability (CGL) in an amount not less than $2,000,000 inclusive, with The City of Calgary as an additional insured.
If you have any questions or need support regarding FIMS, please email us at BCIF@calgary.ca.
Reporting
Organizations will be required to report using the following accountability methods:
- Mid-term progress report
- Project-end report that details the program outputs and outcomes (due one month after project completion)
- A financial report of the project including submission of all receipts and invoices that detail project expenditures (due one month after project completion)
Checklist for Letter of Intent
Please ensure your letter addresses the following:
- Organization name and contact information for project lead
- Provide a high-level overview of your project.
- What experience does your organization have delivering capital projects that would be eligible for this fund?
- What demonstrated need(s) in the Beltline area will your project address?
- How will you demonstrate support and connections with the Beltline community? (for example, contacting Business Improvement Areas, Community Associations or other relevant community groups)
- How will the project improve the public realm in the Beltline area?
- How does the project align with principles of Calgary’s Greater Downtown Strategy and the Beltline Area Redevelopment Plan?
- How soon can you implement the project and how long will it take to complete?
- What supports, approvals, permits or permissions do you need to receive before undertaking this project?
- How do you plan to measure the impact of the project?
- How much funding will you be requesting for this project?
Be sure to review the BCIF Resources for Organizations before submitting your letter of intent.
Glossary
Funding Information Management System (FIMS) is a secure, online platform for non-profit organizations to manage their organization's profiles, manage their reporting requirements, and apply for funding for social programs and services.
myID - An online service that provides citizens and business owners access to multiple City of Calgary services using a single account. A myID business account is required to access the Funding Information Management System (FIMS).
Contact us
All questions about the Beltline Community Investment Fund call for Letter of Intent can be sent to BCIF@calgary.ca.
Frequently Asked Questions
How can interested organizations apply for funding?
Starting January 30, 2023 applicants can submit a Letter of Intent to BCIF@calgary.ca for potential projects. Details on the call for proposals are available at this link. Once the letters have been reviewed, eligible applicants will then be invited to submit an application through the Funding Information Management System (FIMS), which is a secure, online platform for organizations to apply for funding and manage their profiles.
If an organization is interested, is it worth submitting a Letter of Intent just to express interest?
Submitting a Letter of Intent is not recommended unless an organization already has a concrete project in mind.
What is the anticipated timeline for this funding opportunity? When are decisions made and funding issued?
The intake process for this fund will be ongoing, therefore interested organizations can apply at any time during the year, or until the fund is fully subscribed. However, applications will be reviewed by the BCIF Committee on a quarterly basis.
When is the Letter of Intent due?
Letters of Intent can be submitted at any time. Applications are reviewed on a regular basis so applicants should receive a response within two weeks of submission advising if their Letter of Intent was successful. Projects successful at the Letter of Intent stage will be invited to undertake a full application process.
When will successful applicants receive funding?
Once a project has been approved for funding by the BCIF Committee, applicants will be informed within seven business days. Funding will be provided once the funding agreement has been signed.
Who and what kind of organization is eligible for this funding?
Applicants must be an incorporated organization, but not necessarily a non-profit organization. As per the Terms of Reference, projects must be "managed by a non-profit, society or other incorporated organization that has demonstrated a proven track record of delivering projects of a similar nature."
What kind of project is eligible for this funding?
Eligible projects must be capital projects that fall into one of the following categories related to public realm improvements or enhancements. Geographically, the projects must take place in the Beltline (click here for a map), but the applicant can be based elsewhere.
- Public open space design
- Redevelopment or enhancement
- Streetscape design and enhancements
- Mobility improvements
- Public realm projects enhancing City-owned building projects
- Implementation of urban design strategies and public art on public land
- Public open space acquisition
How is ‘public realm’ defined?
In the Beltline Area Redevelopment Plan, Section 6 entitled Public Realm Plan states: “The image of every city, especially inner city and downtown communities, is defined by the quality of its public realm – its streets, boulevards, public squares, parks, riverfronts, and public art – as well as the urban vitality and economic vibrancy that is generated and contained in the public realm.”
For further explanation about the public realm as it pertains to the Beltline, please refer to the Beltline Public Realm Plan, starting on page 46 within the Beltline ARP Part 1.
Is the call open to both new and existing projects?
Funding is available for new projects. Projects that are currently underway that meet the eligibility requirements can apply for funding for new expenses. Retroactive expenses are not eligible for reimbursement.
A project will only be considered eligible for two rounds of BCIF funding, after which it would no longer be eligible. Projects that are of a similar nature can also be considered eligible, as long as they are unique, distinct projects.
Can a new initiative have already started before we obtain the funding?
Funding cannot be retroactively applied to any project prior to the date a formal funding agreement between the City of Calgary and the fund recipient is signed.
Can an organization only apply once or multiple times?
An organization can apply multiple times, but projects already funded for two consecutive years through BCIF will be ineligible.
Would a project be considered ineligible if it obtains funding from multiple sources?
No – Pursuing other funding sources is encouraged if your project necessitates doing so. However, BCIF will not fund any expenses that are being paid for by another funder, or any expenses that have been incurred prior to the signing of a formal BCIF funding agreement with The City of Calgary.
Why do applicants need permits before knowing if they will receive funding?
As per the BCIF funding framework in the Terms of Reference, The City of Calgary will need to see evidence that the appropriate permits and permissions from the asset owner are already in place before being able to commit funding to the project. These documents should be uploaded into the FIMS system.
What is the typical grant amount (or range) funded for this initiative?
There is not a set minimum or maximum for funding requests. The BCIF Committee has the authority to approve individual project grants of up to $200,000. For individual projects grants over $200,000, the Committee will work with Administration to bring recommendations to Council for consideration.
As a guideline, funding requests should scale appropriately to your proposed project as well as be within your current capacity and experience as an organization.
How much funding is available?
The current value of the fund is approximately $2.5 million, although it does not need to be fully subscribed.
Details of the fund are available here at calgary.ca/BCIF.
Background
The Community Safety Investment Framework (CSIF) emerged through strategic work on mental health and addiction, ongoing community engagement about public safety, and feedback received through public consultations on systemic racism. The CSIF Terms of Reference guides investment in outcomes for Calgarians experiencing crisis, with the long-term outcome to improve the wellbeing of Calgarians through an equitable and effective crisis response system.
CSIF is a collaborative effort between The City of Calgary, the Calgary Police Service and community partners to connect and identify ways to improve support for Calgarians in crisis due to mental or emotional distress, addiction, conflict, or a threat to their safety. CSIF supports Calgary's Mental Health and Addiction Strategy theme of staying safe by addressing gaps in:
- crisis services for individuals, their families, and support networks.
- outreach services.
- the crisis response system in Calgary, including any gaps in racially and culturally appropriate services.
Application period
Applicants can apply through the Funding Information Management System (FIMS) from Thursday, June 6, 2024 to Thursday, July 18, 2024 at 11:59 p.m. Late applications will not be accepted unless an extension is requested and approved, 48 hours in advance of the application deadline.
Learn about how to obtain a myID business account and register for FIMS here. Alternate options to submit an application will be provided to organizations that encounter difficulties in accessing FIMS prior to the application deadline. Successful applicants will need to set up a FIMS account for payment and reporting purposes.
Throughout the application period, questions may be directed to fundingproposals@calgary.ca.
Funding amount and term
Through this call for funding proposals, up to $6 million in funding will be available annually. Successful applicants will receive funding for up to two years (January 1, 2025, to December 31, 2026). There is no maximum or minimum amount that can be requested. However, the requested amount should be proportionate to the type of proposed activities and timelines.
Fund description
The goal of the Community Safety Investment Framework is to improve the wellbeing of Calgarians experiencing crisis by investing in programs and services that provide a primary or secondary crisis response:
- Primary Crisis Response: Providing immediate support to a person in crisis within the first 24 hours of reaching out for help.
- Secondary Crisis Response: Providing coordinated access to immediate services (housing supports, psycho-social supports, etc.) as well as follow-up, with a focus on case management in the immediate aftermath of when the crisis has occurred.
Funds are available to support new and existing programs or initiatives which work to advance four priority outcome areas. These outcome areas were determined based on the evaluation of historical investments made through the Community Safety Investment Framework and to align with recommendations provided through Transforming Calgary’s Crisis Response System Research Report.
Outcome #1 – Improved crisis triage: programs and services that direct a person in crisis to get to the right service at the right time.
Program examples could include, but are not limited to:
- Programming that coordinates intake, triage, and dispatch for crisis services.
- Programming that provides services that eliminate barriers to calling for help in a crisis, especially for Black, Indigenous, Racialized, and diverse Racialized groups.
- Programming that increases community understanding of who to call during a crisis.
- Sharing client information to improve coordinated crisis response and respond to client needs in a timely and responsive manner.
Outcome #2 – Increased availability of 24/7 non-emergency support and outreach services: crisis services and programs other than emergency services (Police/EMS/Fire) that are accessible 24 hours a day, 7 days a week.
Program examples could include, but are not limited to:
- Programming that provides 24/7 access to non-emergency support and outreach services for crisis response services.
- Programming that provides trauma-informed care to a person in crisis with a commitment to establishing culturally appropriate services.
- Programming that coordinates with other crisis-serving organizations to maximize service availability.
- Programming that offers adequate transportation services to and from services and crisis facilities.
Outcome #3 – Increased access to community and peer support programs: crisis response programs that address gaps in services to Indigenous, Black, and diverse Racialized communities.
Program examples could include, but are not limited to:
- Incorporating lived experience through peer support into the crisis response system.
- Delivering crisis response services in the language of choice for the person in crisis.
- A commitment to providing culturally and/or linguistically appropriate services with an integration of traditional health practices (e.g., an Indigenous Elder partnering with a clinician and a peer support worker; an integration of cultural healing lodges in programming, etc.).
- Programming that demonstrates a commitment to connecting with, or programming that is led by Indigenous, Black, and diverse Racialized communities.
- Increasing training capacity (either to deliver or receive training) within grassroots organizations.
Outcome #4 – Integrated case management: crisis response services and programs that are collaborative, coordinated and client-centered, meeting the unique needs of clients/participants.
Program examples could include, but are not limited to:
- Increasing the capacity of information sharing to better serve a person in crisis.
- Programming that directly supports the person in crisis with a plan to provide immediate access to needed support and immediate follow-up care within the first 30 days after the crisis has occurred.
- Programming removes barriers for individuals with families, so a person in crisis has a safe place to send their children while they are receiving care.
Collaboration
Collaborative and coordinated program delivery are two guiding principles of CSIF. By working with others, organizations can leverage a wider range of expertise and resources to inform change.
Organizations do not need to be part of a formal collaborative to be eligible to apply. However, applicants will be asked to demonstrate how their proposed program or service is integrated into the larger crisis response system.
Organizations that propose a collaborative approach are required to have a backbone organization (in this case the primary applicant and fiscal agent responsible for program and financial reporting) and list others operating in partnership. They are also required to identify the working structure of the collaborative and the systems they propose to coordinate, as well as any impact on service delivery.
CSIF Guiding Principles
Crisis response programs and services do not need to follow a specific approach or model to be eligible for CSIF funding. However, to advance an equitable and effective crisis response system, preference will be given to programs and services that are:
- Anti-Racist: Recognizing the existence of racism and taking active steps to name, challenge and eliminate it.
- Collaborative: Partnerships that improve the effectiveness and streamline the delivery of crisis response programs, including knowledge development and exchange.
- Coordinated: There is an integration of services across mental health and social service providers that address the multitude of crisis experiences.
- Equity-Based: Programming is culturally and racially responsive by reflecting people’s diverse needs, strengths, and social realities.
- Evidenced Informed: Preferences and experiences of individual people are considered alongside best practices, as supported by research, to inform program delivery.
- Person Centred: Diverse, barrier-free, service options rooted in community needs that are safe and welcoming.
- Transformative: Programs and services that bring marked change to crisis response in Calgary.
- Trauma Informed: Approaches that seek to better understand individual experiences, and ensure clients have a voice and a sense of belonging when receiving services.
Eligibility
Organizational eligibility
Funding is available to non-profit organizations with an elected volunteer Board of Directors, operating within Calgary’s city limits. Organizations must be registered under one of the following:
- The Alberta Societies Act
- The Alberta Companies Act
- The Canada Not-for-Profit Corporations Act
- The Canada Business Corporations Act
- A Private Act of the Legislature.
Organizations must be in good standing with The City of Calgary. Organizations with a previous, or existing, funding agreement must have fulfilled all reporting and other contractual requirements or have no other conditions that would disqualify them from additional funding.
Organizations must provide the following, in addition to their application:
- Certificate of incorporation
- Organizational bylaws
- List of Board of Directors
- Organization’s most recent provincial or federal annual return*.
*The annual return is not your income tax or registered charity annual information return, but a document that is submitted annually to either the provincial or federal government, depending on which Act your organization is registered under:
- Alberta society annual return (form REG3185);
- Alberta not-for-profit company annual return (form REG11322);
- Canada not-for-profit annual return (form 4022);
Only one of these documents needs to be submitted. If you are unsure what to submit, or you do not have an annual return, please contact us.
Program and expense eligibility
Funding is available for to support new and existing programs that focus on crisis response and/or outreach. Eligible programs or services must:
- Align with the CSIF Terms of Reference and Guiding Principles.
- Provide a primary or secondary crisis response.
- Advance at least one of the CSIF priority outcome areas.
- Integrate with the existing crisis response system.
An organization may submit more than one application; however, a separate application form must be submitted for each distinct program. Applications that request funding for multiple programs will be deemed ineligible. Program activities must begin as soon as funding agreement is signed.
Eligible expenses include:
- Direct program expenses:
- Program staff salaries and wages
- Travel and parking
- Materials and supplies
- Other direct program expenses:
- Technology purchased for the purposes of program delivery.
- Rent or lease expenses for the space intended for delivery of activities conducted as part of the proposed program.
- Technology purchased for the purposes of program delivery.
- Program staff salaries and wages
- Operational or administrative expenses:
- Indirect or administrative expenses should not exceed 15% of the requested program funding.
- Indirect or administrative expenses should not exceed 15% of the requested program funding.
- Contractual requirements:
- General liability insurance
- Financial audit expenses.
- General liability insurance
NOTE: The costs associated with obtaining insurance and completing audited financial statements should be included in the application budget, as these are eligible expenses.
Ineligible expenses include:
- Operational and administrative costs that exceed 15% of the program request.
- Capital expenditures, such as:
- Land or buildings
- Construction or renovation of a building
- Motor vehicles
- Land or buildings
- Municipal property taxes and levies.
- Any payments to a member of a board or a committee.
- Fundraising events or campaigns.
- Entertainment and hospitality.
- Fines, penalties, or legal fees.
- Pre-agreement expenses.
For more eligibility information, see CSIF Eligible Expense Guidelines.
Collaboration eligibility
- The collaborative has evidence of a working relationship which would benefit from investment in new ways of working together. The collaborative has a backbone organization (in this case the primary applicant and fiscal agent responsible for program and financial reporting), and the roles of partners are clearly identified.
- Funds cannot be used to form the collaborative (for example: identifying partners, initial meetings) but can be used to enhance operating through staffing costs, convening costs and technology.
- Funded programs may run until December 2026, with the understanding that the collaborative may run beyond this period. No funding will be provided for ongoing maintenance, operation or staffing following the funding period.
How to apply
Applications must be submitted online through FIMS, or approved alternative option, by Thursday, July 18, 2024, at 11:59 p.m. Late applications will not be accepted unless an extension is requested and approved, 48-hours in advance of the application deadline.
Step one – Before you apply
Prior to applying, organizations are encouraged to review this web page in its entirety, as well as the following documents:
- Community Safety Investment Framework Terms of Reference
- Transforming Calgary’s Crisis Response System Recommendations
- CSIF Eligible Expense Guidelines
- CSIF Applicant Guide
- Optional: Attend one of the scheduled Community Safety Investment Framework Information Sessions or watch the subsequent recording. You may register for an information session by clicking on the following links:
- June 19, 10 – 11:15 a.m. (Session complete)
- July 4, 2 – 3:15 p.m. session (Session complete - click here to watch the recording)
Step two – Application
All eligible organizations must apply through the Funding Information Management System (FIMS). A non-fillable copy of the application form is available to review in advance of completing the application in FIMS.
Organizations that don't have a FIMS account must register before accessing an application. Organizations access FIMS with a myID business account, which is a single sign-on approach used by businesses and organizations to access City services online.
To register for a myID business account, organizations should obtain a business id number here, and then register their primary email address here. Then set up a myID business account by visiting myid.calgary.ca, using the business ID number and registered email address. Learn about how to obtain a myID business account and register for FIMS, and review the FIMS training modules.
Questions about accessing FIMS may be directed to fundingproposals@calgary.ca. Alternate options to submit an application will be provided to organizations that encounter difficulties in accessing FIMS prior to the application deadline. Successful applicants will need to set up a FIMS account for payment and reporting purposes.
Step three – Supporting documents
In addition to submitting your application through FIMS, the following documents should be uploaded in FIMS by the application deadline:
- Certificate of Incorporation
- Organizational Bylaws
- List of Board of Directors
- Organization’s most recent provincial or federal annual return.
Step four – After you have applied
The City of Calgary and the Calgary Police Service will review applications and make decisions by the end of September 2024. All applicants will be notified of the outcome of their application shortly thereafter.
Applicants may be asked to submit additional documents or answer questions to support the review and decision process.
Unsuccessful applicants may request feedback on why the application wasn’t successful and what could be done differently in the future. Requests for feedback should be sent to fundingproposals@calgary.ca.
Disaggregated Data Collection
The application will include an optional section to gather disaggregated data in support of The City’s commitment to diversity, equity, inclusion, and anti-racism. Disaggregated data means data that can be broken apart or “disaggregated” so that relationships and effects on different categories of people and organizations can be seen. All questions in the section are optional and therefore do not need to be completed. Answers will not have an impact on the success of an application.
Assessment
All applications submitted will undergo a fair and consistent review process. Applications will be reviewed by The City of Calgary and the Calgary Police Service. Other subject matter experts may be consulted as needed. Please note that requests for funding will likely exceed funds available, and therefore only the programs or initiatives that demonstrate the strongest alignment and potential for impact will be eligible.
Application assessment
All applications are screened to determine eligibility and completeness before proceeding to a full review. Applications that do not meet the following criteria will be removed from consideration:
- Application is received by the deadline, unless an extension is requested, and approved, 48 hours in advance of the application deadline.
- Application, including budget, is complete.
- Required supporting documents are provided by the deadline.
- Organization and proposed program meet eligibility requirements.
- Organization is in good standing with The City of Calgary.
Organization assessment
- The organization demonstrates the ability to meet contractual requirements.
- The organization can implement the program as soon as the funding agreement is signed.
- The organization demonstrates a collaborative approach with other organizations and stakeholders (if applicable).
- If the organization is part of a collaborative, there is evidence of an existing working relationship which would benefit from additional investment (if applicable).
- If partnerships with other organizations are identified, they are named, and their roles are clearly identified (if applicable).
Program or service assessment
- The program aligns with the CSIF Terms of Reference and Guiding Principles.
- The need for the program is clearly demonstrated.
- The program is not a duplication of existing programs or initiatives.
- The approach to primary or secondary crisis response is clearly articulated, including impacted populations.
- The program or service will advance at least one of the CSIF priority outcome areas during the funding term, with a clear outline of indicators.
- The program or service is integrated with the existing crisis response system.
- There is a clear fit between the program or service activities and the proposed budget.
- Funds are requested for eligible expenses.
Successful applicants
Successful organizations must comply with the following contractual requirements:
- Provide audited and/or unaudited financial statements annually (see Reporting section).
- Carry adequate ($2,000,000) commercial general liability insurance, with The City of Calgary as an additional insured.
- Deliver programs with professional oversight and report on program outcomes (see Reporting section).
- Comply with provincial and federal statutes (e.g., labour codes, privacy legislation, human rights legislation, occupational health and safety legislation, etc.).
- Adhere to organization governance, accountability and service delivery requirements, including police clearance requirements for staff working with children and other vulnerable populations.
- Provide notice of significant changes in program design or outcomes.
- Seek approval for any deviations of approved budget items in excess of 10%.
NOTE: The costs associated with obtaining insurance and completing audited financial statements should be included in the application budget, as these are eligible expenses.
Reporting
The successful applicant will be required to report using the following accountability methods. In the case of a proposed collaborative, the backbone organization (primary applicant and fiscal agent) is responsible for meeting all funding requirements, including program and financial reporting.
Program reporting
Program reports collect information on outputs, outcomes, clients/participants, contacts, partnerships, and success stories. Successful applicants will need to complete the following:
- A progress report covering the first six months of the program due Sept. 1, 2025.
- An annual report covering the first 12 months of the program due March 1, 2026.
- A program-end report covering the full 24-month agreement term due March 1, 2027.
Organizations are required to report on the governance of their collaborative and coordination, and on the outcome(s) identified in their application as most aligned or relevant to their program. Each outcome area has pre-determined indicators that organizations may use. However, organizations may propose their own indicators. Proposed indicators may be quantitative or qualitative. Below is a list of indicators under each outcome area that organizations can use to measure the impact or success of their program:
Outcome 1 – Improved Crisis Triage: programs and services that direct a person in crisis to get to the right service at the right time.
Indicators:
- Number of calls or contacts your program was able to handle that did not require emergency services involvement (911, Police, EMS, Fire).
- Measurement of response time (e.g., number of calls responded within x minutes).
- Number of calls diverted from emergency services (CPS/EMS/Fire) to crisis support services.
- Organization has developed its own indicators.
Outcome 2 - Increased Availability of 24/7 Non-Emergency Support & Outreach Services: programs and services other than emergency services (Police/EMS/Fire) that are accessible 24 hours a day, 7 days a week.
Indicators:
- Number of hours of service expanded (breakdown of hours, nighttime, or daytime).
- Number of activities/initiatives that have been implemented with other programs to provide integrated services (data sharing, integrated case planning, etc.).
- Number of clients/participants accessing barrier-free crisis response services.
- Improved wait time by specific shift or timeframe and/or increased capacity for the system at certain timeframe (e.g., 24/7 text or online chat options).
- Organization has developed its own indicators.
Outcome 3 – Increased access to community and peer support programs: crisis response with an emphasis on programs that address gaps in services to Indigenous, Black, and diverse Racialized communities.
Indicators:
- Number of clients/participants served in culturally relevant services or supports.
- Number of clients/participants served through peer/lived experience support.
- Organization has developed its own indicators.
Outcome 4 – Integrated Case Management: crisis response programs and services that are collaborative, coordinated and client-centered, meeting the unique needs of clients/participants.
Indicators:
- Number of clients/participants whose unique needs are met through case management.
- Number of activities/initiatives that have been implemented with other programs to provide integrated services (data sharing, integrated case planning, etc.).
- Median time (hours or days) spent managing a client case with other partners.
- Organization has developed its own indicators.
Financial reporting
To ensure funds are expended as approved, organizations must report on how funds were utilized in the following ways:
- By providing an annual unaudited program statement of revenues and expenses detailing use of program funds for the period January 1 to December 31 of the previous calendar year signed by two officers of the organization with signing authority; and
- By providing annual financial statements which include but are not limited to a Statement of Financial Position, Statement of Operations, Statement of Cashflows, and accompanying notes, audited by an independent third party registered Chartered Professional Accounting firm for the organization as a whole.
Programs that receive over $250,000 per program annually will also be required to submit an annual* program statement of revenues and expenses detailing use of program funds for the period January 1 to December 31 of the previous calendar year audited by an independent third party registered Chartered Professional Accounting firm.
Failure to meet reporting requirements may result in termination of the funding agreement and impact future funding eligibility.
*Audit requirements have been changed and are now requested annually.
Glossary
Annual return – Registered nonprofit organizations must file an annual return to the provincial or federal government, depending on how they have been incorporated. This is not the return that is submitted to the Canada Revenue Agency. Returns verify your organization’s information and maintain its active status as an incorporated body. We use this information to verify organizational details and status.
Certificate of Incorporation – An organization can be incorporated under federal, provincial, or territorial statutes. Certified means that the documents have an effective date and are stamped or signed by the appropriate incorporating authority.
Collaborative – Organizations working together in a manner that includes some or all of the following components: partners, backbone organization, communication, activities, shared outcomes, and a common agenda. For the purpose of this funding call, a collaborative is defined as a group of organizations working in partnership towards a shared goal of improving the effectiveness and streamlining the delivery of crisis response programs, including knowledge development and exchange.
Coordination – Integrating services, programing or procedures with another or multiple Calgary-based agencies with the goal of maximum effectiveness and efficiency for clients and resources. For the purpose of this funding call, coordination denotes an integration of services across mental health and social service providers that address the multitude of crisis experiences.
Crisis response – Refers to the immediate resources required by the individual experiencing a crisis, their families and/or support networks.
Disaggregated data – Disaggregated data means data that can be broken apart or “disaggregated” so that relationships and effects on different categories of people and organizations can be seen.
Equity – Treating everyone with fairness by taking into account individual differences and social conditions. It means conditions are adjusted to meet people’s diverse needs, strengths, and social realities.
Evidenced-informed – Preferences and experiences of individual people are considered alongside best practices, as defined by evidence supported by research.
Indicator – A specific, observable, and measurable characteristic or change that shows the progress a program is making toward achieving a specified outcome.
Outcome – The change or benefit that result from the output produced. Outcomes involve tracking changes over time and identifying the specific contribution of the program or project to those changes.
Output – The action or item produced as a result of program or project activities. An example of an output would be the number of clients served by a program.
Outreach – Providing programs and services to those that are most isolated and vulnerable and may not otherwise access services. This may be in the community, the client’s home, or other settings. An outreach approach should increase access to crisis, mental health, and addiction services.
Person-centered – Diverse, barrier-free, service options rooted in community needs that is safe and welcoming.
Person in crisis – Refers to a person in need of immediate support due to mental or emotional distress, or a threat to themselves or others’ safety.
Program – An ongoing activity or service offered by an organization that involves clients that benefit from their participation.
Trauma-informed – Approaches that seek to better understand individual experiences, and ensure clients have a voice and a sense of belonging within the system.
Contact us
If you have any questions during or after this application period, please contact us. This web page will be updated regularly to address submitted questions but will not include identifying information about the organization or individual.
If you have identified barriers with this call for funding proposals or would like to suggest ideas on how to make this funding more accessible and equitable, please contact us. We are committed to integrating the feedback when possible and providing rationale if we are currently unable to make the changes.
All inquiries can be emailed to fundingproposals@calgary.ca.
Resources
Information about CSIF
- Community Safety Investment Framework Terms of Reference
- Calgary’s Mental Health and Addiction Strategy
- Transforming Calgary's Crisis Response System - Full Report
- Transforming Calgary’s Crisis Response System Recommendations
Call for funding resources
Frequently asked questions
This section will be updated regularly to address questions that are submitted but will not include identifying information about the organization or individual.
Funding
- How much funding is available?
Up to $6 million annually.
- How much funding is available for each program or service?
There is no maximum or minimum amount that can be requested. However, the requested amount should be proportionate to the type of proposed activities and timelines.
- When should eligible programs begin and end?
Funding is available for a two-year term (January 1, 2025, to December 31, 2026). Eligible expenses can only be incurred during the approved funding term, so applicants should plan for programs or initiatives to begin on January 1, 2025. While organizations can continue to operate programs or initiatives past December 31, 2026, no CSIF funding is guaranteed past this date.
- Will successful applicants receive the full amount they request in their application?
Successful applicants may not receive the full amount they request. The amount of funding will depend on various factors, including the alignment between the proposed program, CSIF outcomes, and the availability of funds.
- Can applicants submit more than one application?
Yes, organizations may submit more than one application for distinct programs or initiatives.
- Can applicants combine multiple programs into one application?
No, a separate application is required for each program or initiative.
Eligibility
- Do applicants need to be registered as a charitable organization through the Canada Revenue Agency?
No, charitable status is not required to be eligible for CSIF funding. Funding is available to registered non-profit organizations with an elected volunteer Board of Directors operating within Calgary’s city limits.
- Do organizations need to have received CSIF funding in the past to be eligible?
No, all applicants who meet the eligibility criteria are welcome to apply. All applications will be assessed equally.
- Do organizations need to be a certain size or have been established for a certain amount of time to be eligible?
CSIF funding is available to different types of organizations, including grassroots, equity-led and mainstream organizations. Organizations will need to demonstrate subject matter knowledge and experience in providing crisis response services and the ability to implement the proposed program or initiative upon signing the funding agreement. See the Eligibility and Assessment section for more information.
- Do applicants need to partner with other organizations to be eligible?
Organizations do not need to be part of a formal collaboration to be eligible. However, applicants will need to demonstrate how the proposed program is integrated into the crisis response system. This means showing how you will use a person-centred approach to assess, plan, facilitate, and coordinate care for people experiencing a crisis.
Organizations that propose a collaborative approach are required to have a backbone organization (in this case, the primary applicant and fiscal agent responsible for program and financial reporting) and list others operating in partnership. They are also required to identify the working structure of the collaborative and the systems they propose to coordinate, as well as any impact on service delivery.
- If organizations currently receive CSIF funding, do they need to reapply?
If an organization’s CSIF funding term ends on, or before, December 31, 2024, they must reapply if they wish to continue to receive funding. This does not guarantee funding will be provided, as all applications will be assessed equally.
- Can organizations apply for the same programs that currently receive CSIF funding?
Yes, organizations may apply for funding for their programs that currently receive CSIF funding. They may also submit applications for different programs or initiatives.
- Will preference be given to programs that already receive CSIF funding?
No, all applications submitted will be assessed in the same manner.
- Are administrative costs an eligible expense?
Administrative support for the delivery of a program is eligible. For this funding opportunity, indirect or administrative expenses should not exceed 15% of the program funding requested. Funding applications that include requests beyond this threshold may not be approved.
How to Apply
- Is there an opportunity to meet with The City of Calgary to discuss eligibility or the application process?
Due to the volume of requests, we are not able to meet individually with organizations. Organizations are encouraged to send questions to fundingproposals@calgary.ca and every attempt will be made to respond within three business days.
- How many applications can be submitted from one organization?
There is no limit to how many applications an organization can submit. A separate application is required for each program or initiative.
- How does an organization access FIMS?
You may log into FIMS using this link. Organizations will access FIMS through a myID business account. A myID business account is a single sign-on approach businesses and organizations use to access City services online.
- How does an organization create a myID business account?
To create a myID business account, your organization must have a business ID number and a primary email address registered with The City. If you have both, visit this link. Once registered, an activation code and link will be emailed to the registered business's primary email address.
- How does an organization get a business ID number?
Organizations can register for a business ID number online or by calling 403-268-5311 to register over the phone. When you register, you will also be asked to provide a primary email address. You will need this primary email address — along with your Business ID number — to create your myID business account.
- How does an organization register its primary email address?
Your primary email address should belong to an authority in the organization that can accept and/or reject business-related requests. You can register your organization’s primary email address online or by calling 403-268-5311.
- Once an organization has a myID business account, what is the next step in accessing FIMS?
Visit the FIMS website and log in using your myID username and password. Upon your first login, you will be asked to answer questions about your organization and agree to the FIMS terms of use.
- Where can the application be found in FIMS?
There are several tabs on the left-hand side of the FIMS landing page. To start a CSIF application, choose the ‘Available Funding’ tab. Click the ‘Apply for this funding’ button to begin the application. Once you begin filling out an application and hit the save button — the application will be moved to a different section of FIMS. Go to the 'Applications' section to access applications you have saved but haven’t submitted. Go to the ‘Available Funding’ section to start a new application.
- What do the different columns in the budget section mean and what should go in each?
Refer to the CSIF Budget Template for information on how to complete the budget section of the application.
- Do organizations need to submit anything other than the application itself?
In addition to the application, organizations should upload a copy of the following documents: Certificate of Incorporation, organization bylaws, list of Board of Directors, and their most recent provincial or federal annual return. If you have uploaded these within the last 12 months, there is no need to do so again. In the case of a proposed collaborative, these documents are required from the backbone organization (primary applicant and fiscal agent) only.
- What is an annual return, and why are you asking for it?
Registered nonprofit organizations must file an annual return to either the provincial or federal government, depending on how they have been incorporated. Returns verify your organization’s information and maintain its active status. We use this information to verify organizational details and status.
Assessment
- Are funded organizations required to submit organizational and program financial statements?
Yes, all organizations that receive CSIF funding are required to submit:
- an annual unaudited program statement of revenues and expenses detailing use of program funds for the period January 1 to December 31 of the previous calendar year signed by two officers of the organization with signing authority;
- annual financial statements which include but are not limited to a Statement of Financial Position, Statement of Operations, Statement of Cashflows, and accompanying notes, audited by an independent third party registered Chartered Professional Accounting firm for the organization as a whole.
- Programs that receive over $250,000 per program annually will also be required to submit an annual* program statement of revenues and expenses detailing use of program funds for the period January 1 to December 31 of the previous calendar year audited by an independent third party registered Chartered Professional Accounting firm.
Failure to meet the financial reporting requirements may result in termination of the funding agreement and impact future funding eligibility.
In the case of a proposed collaborative, the backbone organization (primary applicant and fiscal agent) is responsible for meeting all funding requirements, including program and financial reporting.
*Audit requirements have been changed and are now requested annually.
- What is the difference between an unaudited and an audited financial statement?
Unaudited financial statements are typically prepared by either the organization’s board treasurer or a staff member responsible for overseeing the financial operations of the organization. It would include all revenue and expenses and must be signed by two officers of the organization with signing authority.
Audited financial statements contain the same information, however they are completed and signed by a Chartered Professional Accountant who is independent of the organization. This ensures the information is accurate and factual.
Quick links
Information sessions
Register for one of the virtual information sessions to learn more about the application process.
Wednesday, June 19
10 – 11:15 a.m.
Session complete - thank you to everyone who attended.
Thursday, July 4
2 – 3:15 p.m.
Session complete - thank you to everyone who attended.
Background
On November 22, 2023, Council approved new investments to build strong community connections through Asset-Based Community Development (ABCD), as part of The City of Calgary’s service plans and budgets adjustment process.
The ABCD approach focuses on community strengths to better equip Calgarians to create local opportunities and to meet their shared objectives in their communities. Residents gain access to additional resources to increase community-level skills, strengthen social connections, and in turn enhance their sense of belonging and civic participation.
An Asset-Based Community Development approach to building connected communities will be advanced through the Building Connected Communities project. The new investments will be allocated in two separate categories, each with its own criteria and application form:
Building Connected Communities - Project Implementation – Funding is available for an applicant to provide capacity building to community-based organizations on Asset-Based Community Development and implement a Community Connector project.
Building Connected Communities - Developmental Evaluation – Funding is available to collaborate with The City of Calgary and the organization leading the Building Connected Communities Project Implementation, to evaluate and report on the impact of the project. This will include the development of Calgary-specific outcomes and measurements, support for continuous improvement efforts, and recommendations for project sustainment.
Please note that each category has its own section on the Call for Funding Proposals webpage. If you're interested in learning more about the Building Connected Communities – Developmental Evaluation project, please read below.
If you're interested in learning more about the Building Connected Communities - Implementation project, please click here to be directed to the page.
Application period
Applications will be accepted through Microsoft Forms from Thursday, May 9, 2024, to Thursday, June 20, 2024 at 11:59 p.m. Successful applicants will be later invited to submit their approved application on Funding Information Management System (FIMS).
Late applications will not be accepted unless an extension is requested and approved. To request an extension, email fundingproposals@calgary.ca, and indicate the rationale for the request.
Funding amount and term
Up to $100,000 is available for the project beginning in the Fall of 2024.
The City of Calgary would work alongside the successful applicant to monitor and support the developmental evaluation process.
Description of Funding
Building Connected Communities - Developmental Evaluation
Asset-Based Community Development is a dynamic approach to community development that focuses on leveraging local assets, strengths, and resources to address community needs and promote strong communities.
Funding is available for an applicant to collaborate with The City of Calgary, and the organization implementing the Building Connected Communities Project, to evaluate and report on the Connected Communities initiative. This will include the development of Calgary-specific outcomes, support for continuous improvement efforts, and recommendations for project sustainment.
Through collaborative efforts, this project seeks to leverage existing community assets to:
- enhance residents' capacities,
- foster social connections; and
- promote civic engagement.
Other outcomes may be identified through the developmental evaluation.
Fund Objectives and Deliverables
The Building Connected Communities Developmental Evaluation will support ongoing implementation of the Asset-Based Community Development by:
- The organization implementing the Building Connected Communities Project. This will include promotion, implementation, capacity building and the work of Community Connectors project; and
- The City of Calgary and its efforts to build capacity of relevant City services working in community to utilize an Asset-Based Community Development approach.
Eligibility
Applicant Eligibility
- This category is open to non-profit organizations, businesses, consultants, and academic institutions that are incorporated and registered to operate in Alberta.
- Applicants must be in good standing with The City of Calgary. Applicants with a previous, or existing, funding agreement must have fulfilled all reporting and other contractual requirements or have no other conditions that would disqualify them from additional funding.
- Demonstrated experience in developmental evaluation is required.
- Experience in or knowledge of community building and/or capacity building service delivery is required.
- Applicants must have the operational and financial capacity to implement the proposed initiative.
- Applicants should have knowledge of, and connections to, communities that have historically and/or presently experience exclusion and discrimination; and
- Demonstrated knowledge and/or experience with Asset-Based Community Development is an asset, but not required.
Project Eligibility
- The project is aligned with the objectives of the fund. Proposed outcomes may include heightened knowledge sharing, leadership development, stronger social ties, fostering a sense of belonging, bolstering civic engagement, promoting community economic growth, and mitigating crime.
- The requested amount is proportionate to the proposed activities.
- Demonstration that activities can begin as soon as funding agreement is signed.
Expense Eligibility
Funding can be used for:
- Personnel costs.
- Consultant fees.
- Transportation within city limits only.
- Materials & supplies.
- Access to technology.
The developmental evaluation will run concurrently with the implementation project described above and may run until Q1 2027 (depending on the project start date). No funding will be provided for ongoing maintenance, operation or staffing following this period.
Ineligible expenses
Funding cannot be used for:
- Operational and administrative costs beyond those related directly to the proposed project.
- Municipal property taxes and levies.
- Any payments to a member of a board or committee.
- Fundraising events or campaigns.
- Fines, penalties, or legal fees.
- Pre-agreement expenses: Expenses incurred before the beginning of the agreement term.
- Any costs required to sustain an applicant that do not relate to direct service delivery under the project.
- Capital expenditures: Expenses related to the purchase, construction, renovation, or depreciation of significant capital assets such as:
- Land or buildings
- Construction or renovation of a building
- Motor vehicles
For more eligibility information, see the Eligible expense guide document.
Steps to apply
Step one – Before you apply:
Review the content of this webpage in its entirety, as well as the following documents:
- Asset-Based Community Development Toolkit.
- Eligible expense guide.
- Application checklist.
- Optional: Attend one of the scheduled Building Connected Communities Information Sessions or watch the subsequent recording. You may register for an information session by filling out this form: Building Connected Communities Information Session
Step two – Application:
Submit your application by completing the Microsoft Forms below:
Microsoft Forms – Building Connected Communities Developmental Evaluation Project
For reference, an unfillable application form is available in the Resource section.
In addition to submitting your application through Microsoft Forms, the following documents should be emailed to fundingproposals@calgary.ca by the application deadline:
- Organization’s Certificate of Incorporation.
- A detailed project budget, using the following template: Building Connected Communities Developmental Evaluation Budget Template is available for use. Ensure that your budget aligns with the funding amount requested and provides a clear breakdown of how the funds will be utilized.
- Sample of your previous developmental evaluation work for reference (no more than five).
If you have questions during this application period, contact us at fundingproposals@calgary.ca.
Step three – After you have applied:
All applicants will be notified of the outcome of their application by the end of August 2024.
Applicants may be asked to submit additional documents or answer questions to support the review and decision-making process.
Unsuccessful applicants may request feedback. Requests for feedback should be sent to fundingproposals@calgary.ca.
Application assessment
All applications submitted will undergo a fair and consistent review process. The City of Calgary will review all funding applications. Other subject matter experts will be consulted as needed. Applications will be assessed in the following areas:
- Applicant and proposed initiative meet eligibility requirements.
- Application is received by the deadline – late applications will not be processed unless an extension has been approved.
- Application is complete - partial applications will not be processed.
- Applicant and proposed project align with the objectives of the fund and category.
- Use of evidence-informed best or promising practices in developmental evaluation.
- Requested amount is proportionate to the proposed activities.
- Demonstration that activities can begin as soon as a funding agreement is signed and continue until after the conclusion of the implementation project.
Successful applicants
The organization receiving the Building Connected Communities Developmental Evaluation funding will be expected to access and submit their approved application through the Funding Information Management System (FIMS).
FIMS is accessed through a myID business account. A myID business account is a single sign-on approach used by businesses and organizations to access City services online. Information on FIMS, and how to access the system, and FAQs, and be found on the FIMS resource page.
Questions about accessing FIMS may be directed to fundingproposals@calgary.ca.
The organization will collaborate with The City of Calgary and the organization leading the Building Connected Communities Implementation Project. This may include, but is not limited to, the provision of insights, observations, and reflections on the project's delivery. The organization will be expected to engage proactively, offering feedback, recommendations, and collaborative solutions to address emerging challenges and capitalize on opportunities for improvement.
Successful applicants must also comply with the following contractual requirements. These include, but are not limited to:
- Carry adequate ($2,000,000) commercial general liability insurance, with The City of Calgary as an additional insured.
- Deliver projects with professional oversight and report on project outcomes (see reporting section).
- Conduct business in accordance with provincial and federal statutes (e.g., Labour codes, Privacy legislation, Human rights legislation, Occupational Health and Safety Act).
- Publicly acknowledge City of Calgary funding.
- Report on, and provide notice of, significant changes to project expenses or project outcomes.
Reporting
The successful applicant will be required to report using the following accountability methods. A payment disbursement schedule will be confirmed during the contracting phase, based on the completion of specific deliverables.
Project reporting
- Periodic progress reports are required (2 to 4 reports annually). Details will be outlined in the funding agreement.
- An annual report documenting the progress and impact of the first 12 months of the project.
- A project end report due Q1 2027 detailing the project outcomes and impact of the agreement term; in addition to creating a mutually agreed-upon evaluation framework and the corresponding data collection instruments for future use. Recommendations for sustainment of the project and the advancement of an asset-based community development approach in Calgary are also required.
Financial reporting
The successful applicant will be required to submit financial reporting to demonstrate that funds were used as intended. This may include the submission of financial statements, receipts, or invoices that detail project expenditures. Specific financial reporting requirements will be communicated upon confirmation of funding.
Glossary
Asset-Based Community Development
Is an approach to community development that looks for and starts from people’s gifts and strengths (assets). These assets equip people to create local opportunities and respond to needs and challenges in their neighbourhoods. ABCD goes beyond any individual’s gifts or particular group’s strengths to consider how these may come together to achieve shared objectives (Adapted from: Tamarack Institute (2019). Guide: Asset-based community development at a glance).
Certificate of Incorporation
An organization can be incorporated under federal, provincial, or territorial statutes. Certified means that the documents have an effective date and are stamped or signed by the appropriate incorporating authority.
Community
A community is a group of people that interact and support each other, and are bonded by shared experiences or characteristics, a sense of belonging, and often by their physical proximity. Examples include, but are not limited to, communities of geography, race, culture, religion, ability, sexuality, and experience (Adapted from: Cobigo, V., Martin, L., & Mcheimech, R. (2016). Canadian Journal of Disability Studies, 5(4), 181-203.).
Community-based organization
Non-profit, non-governmental, or charitable organizations that represent community needs and work to help them. Community-based organizations may be associated with a particular area of concern or segment of the community.
Community Connector
A Community Connector is a community leader who engages and connects with their neighbours to learn about their community, identify local interests and needs to support community building ideas. An important role of Community Connectors is to identify local assets and skills and mobilize their networks to create opportunities for knowledge sharing.
Community Development
The practice of building connections and capacity with people so they can work together on common issues and opportunities.
Developmental Evaluation
Developmental evaluation is defined as an evaluative approach utilized primarily in dynamic and innovative contexts. This method emphasizes ongoing learning and adaptation to support the development and improvement of programs, projects, or interventions. Rather than providing summative findings, developmental evaluation aims to generate real-time feedback to inform decision-making and promote innovation. It involves close collaboration between evaluators and program partners to co-create knowledge and strategies for achieving desired outcomes in complex and evolving environments.
Evidence-informed
Practices that are person-centered, meaning the preferences and experiences of individual clients are considered alongside best and promising practices.
Intersectionality
A framework for conceptualizing a person, group of people, or social problem as affected by several discriminations and disadvantages. An intersectional approach considers the historical, social, and political context and recognizes the unique experience of the individual based on the intersection of all relevant grounds. It considers people’s overlapping identities and experiences to understand the complexity of prejudices they face.
Outcome
The results of program operations or activities; the effects triggered by the program.
FAQ
How much funding is available?
Up to $50,000 is available annually for a 24-month term (for a total amount of $100,000), beginning in the fall of 2024.
When will applicants be notified if their application was successful or not?
All applicants will be notified of the outcome of their applications by the end of August 2024.
When will successful applicants receive their funding?
If successful, applicants will receive a funding agreement that must be signed and returned to the City of Calgary alongside proof of adequate ($2,000,000) commercial general liability insurance, with The City of Calgary as an additional insured. Once this is received, a payment disbursement schedule will be confirmed during the contracting phase, based on the completion of specific deliverables.
Do applicants need to submit anything other than the application itself?
In addition to the application, applicants should email:
- project budget
- a copy of their Certificate of Incorporation
- samples of your previous developmental evaluation work for reference (no more than five)
What neighbourhoods have community social workers?
You can see the map and list of Community Social Work.
In the application stage, does the Microsoft Forms automatically save my answers to the application questions? Can I return to complete it later?
The form does not automatically save your progress, so it’s important to complete it in one sitting to avoid losing any information. We recommend using the unfillable form available in the resources section of the call for funding webpage. This will allow you to review all the questions and record your answers ahead of time. Once you have gathered and finalized all your responses, you can then enter your answers into the Microsoft 365 form in one go. This way, you can ensure that your work is saved and submitted without any issues.
Can I apply if I am part of a community that would like to host a community connector?
This call for proposals is for a ‘backbone’ organization that will implement the community connector and capacity building project. Communities that would like to host a community connector will be identified in the Fall 2024.
Are the communities that will have connectors geographic?
Community connectors will be place-based and reflective of different types of communities (for example geographic, faith-based, ethno-cultural, affinity and more).
Do the communities that will host a community connector need to be identified as partners in the application?
No, a process to identify communities that would like to participate will be launched as part of the project implementation.
Contact us
If you have identified barriers with this call for funding proposals or would like to suggest ideas on how to make this funding more equitable, please contact us. We commit to integrating the feedback when possible and providing rationale if we are currently unable to make the suggested changes.
Email: fundingproposals@calgary.ca
Resources
Information session replay
Click below to watch the information session recording for the Building Connected Communities call for funding proposals.
Background
On November 22, 2023, Council approved new investments to build strong community connections through Asset-Based Community Development (ABCD), as part of The City of Calgary’s service plans and budgets adjustment process. The ABCD approach focuses on community strengths to better equip Calgarians to create local opportunities and to meet their shared objective in their communities. Residents gain access to additional resources to increase community-level skills, strengthen social connections, and in turn enhance their sense of belonging and civic participation.
An Asset-Based Community Development approach to building connected communities will be advanced through the Building Connected Communities initiative. The new investments will be allocated in two separate categories, each with its own criteria and application form:
Building Connected Communities - Project Implementation– Funding is available for an organization to provide capacity building to community-based organizations on Asset-Based Community Development and implement a Community Connector project.
Building Connected Communities - Developmental Evaluation – Funding is available to evaluate and report on the Building Connected Communities initiative. Using a developmental evaluation approach, the successful applicant will collaborate with The City of Calgary, and the organization leading the Building Connected Communities Project Implementation. This will include the development of Calgary-specific outcomes, support for continuous improvement efforts, and recommendations for project sustainment.
Please note that each category has its own section on the Call for Funding Proposals webpage. If you're interested in learning more about the Building Connected Communities - Project Implementation, please read below.
If you're interested in learning more about the Building Connected Communities - Developmental Evaluation, please click here to be directed to the page.
Application period
Applications will be accepted through Microsoft Forms from Thursday, May 9, 2024 to Thursday, June 20, 2024 at 11:59 pm.
Successful applicants will be later invited to submit their approved application on the Funding Information Management System (FIMS).
Late applications will not be accepted unless an extension is requested and approved. To request an extension, email fundingproposals@calgary.ca, and indicate the rationale for the request.
Funding amount and term
Up to $950,000 is available annually. The agreement term would begin in the fall of 2024, and end on December 31, 2026.
Description of Funding
Building Connected Communities - Project Implementation
Asset-Based Community Development is a dynamic approach to community development that focuses on leveraging local assets, strengths, and resources to address community needs and promote strong communities.
Funding will be allocated to an organization to build capacity and provide training for community-based organizations on asset-based community development approaches including promotion of The City of Calgary’s Asset-Based Community Development Toolkit. An asset-based approach to community development focuses on leveraging the strengths and assets that currently exist in a community to help its residents meet their shared objectives.
The successful organization will also use funds to hire community connectors in 10-15 communities to support Calgarians’ involvement in, and contributions to, building connected communities.
The City will work alongside the organization to support by sharing learnings from its work in the community and by providing ongoing consultation to ensure the implementation aligns with the fund's intent.
Fund Objectives and Deliverables
Through collaborative efforts, this project seeks to leverage existing community assets to:
- enhance residents' capacities,
- foster social connections, and;
- promote civic engagement.
Other outcomes will be identified through participation in the Developmental Evaluation process mentioned above.
This funding aims to support communities within Calgary by promoting the use of an Asset-Based Community Development approach.
The implementation of the project will have two pillars:
Pillar 1: ABCD capacity building
- Develop and implement a plan to promote The City of Calgary’s Asset Based Community Development Toolkit.
- Develop and deliver a minimum of 20 community capacity-building activities, including in-person and virtual workshops on ABCD and other topics related to community building.
Pillar 2: Community connectors
- Hire community connectors in 10 – 15 communities in collaboration with community-based organizations.
- Develop a process to identify communities with a state of readiness to host a community connector. A state of readiness may include factors such as community capacity, identified connector(s), willingness to participate in the developmental evaluation and commitment to advance asset-based community development in Calgary.
- Provide training, supervision, and support for community connectors.
- Community connectors will be place-based and reflective of different types of communities (for example geographic, faith-based, ethno-cultural, affinity and more). There may be more than one community connector, contributing up to 25 hours per week, for each participating community.
Eligibility
Organizational Eligibility
- Non-profit organizations with an elected volunteer Board of Directors, operating within Calgary’s city limits. Organizations must be registered under one of the following:
- The Alberta Societies Act;
- The Alberta Companies Act;
- The Canada Not-for-Profit Corporations Act; or
- The Canada Business Corporations Act.
- Organizations must be in good standing with The City of Calgary. Organizations with a previous, or existing, funding agreement must have fulfilled all reporting and other contractual requirements or have no other conditions that would disqualify them from additional funding.
- Organizations must have experience in community building and capacity-building service delivery; have strong operational capacity, including sound governance, stable financial outlook, and the use of evidence-based practices.
- Organization should have knowledge of, and connections to, communities that have historically or continue to experience exclusion and discrimination.
- Demonstrated knowledge and/or experience with Asset-Based Community Development is an asset.
Project Eligibility
- Projects must be offered within Calgary city limits.
- The project is aligned with the objectives of the fund.
- Clear outline of intended outcomes and indicators.
- The requested amount is proportionate to the proposed activities; and
- Demonstration that activities can begin as soon as a funding agreement is signed.
Expense Eligibility
Funds can be allocated across several key areas:
- Up to 2 Full-Time Employees — Capacity Builders: Responsible for implementing the project. This would include their salaries, benefits, and any associated costs.
- 1 Full-Time Employee — Community Connector Coordinator: Responsible for coordinating community connectors. This includes salary, benefits, and related expenses.
- Workshop Costs: Budget allocated for conducting workshops. This includes venue rental, materials, facilitator fees, etc.
- Community Connector Project Costs: Direct expenses associated with community connectors engagement activities in community, events, project materials, access to technology, equipment, travel, etc.
- 15% Administrative Costs: A portion of the budget set aside for administrative expenses and overhead. This includes office rent, utilities, administrative staff salaries, etc.
- Community connectors: These are community members responsible for building connections within their community. This includes costs associated with their involvement, such as salaries and training.
This is a two-year funding (ending in Q4 2026) with the understanding that the collaborative may run beyond this period. No funding will be provided for ongoing maintenance, operation or staffing following the funding period.
Ineligible expenses
Funding cannot be used for:
- Operational and administrative costs beyond those related directly to the proposed project.
- Municipal property taxes and levies.
- Any payments to a member of a board or committee.
- Fundraising events or campaigns.
- Fines, penalties, or legal fees.
- Pre-agreement expenses: Expenses incurred before the beginning of the agreement term.
- Any costs required to sustain an organization that do not relate to direct service delivery under the project.
- Capital expenditures: Expenses related to the purchase, construction, renovation, or depreciation of significant capital assets such as:
- Land or buildings
- Construction or renovation of a building
- Motor vehicles
For more eligibility information, see the Eligible expense guide document.
Steps to apply
Step one – Before you apply:
Review the content of this webpage in its entirety, as well as the following documents:
- Asset Based Community Development Toolkit.
- Eligible expense guide.
- Application checklist.
- Optional: Attend one of the scheduled Building Connected Communities Information Sessions or watch the subsequent recording. You may register for an information session by filling out this form: Building Connected Communities Information Session
Step two – Application:
Submit your application by completing the Microsoft Forms below:
Microsoft Forms - Building Connected Communities Implementation Project
For reference, a non-fillable application form is available in the Resource section.
Please be advised that all applicants are to meet the eligibility requirements outlined in the application form. If, upon reviewing your answers, you find that you do not meet the eligibility requirements, we kindly ask that you contact us at fundingproposals@calgary.ca for further discussion.
Step three – Supporting documents:
In addition to submitting your application through Microsoft Forms, the following documents should be emailed to fundingproposals@calgary.ca by the application deadline:
- Organization’s Certificate of Incorporation.
- Organizational bylaws
- List of Board of Directors
- Organization’s provincial or federal annual return proof of filing.
A detailed project budget, using the following template:
Building Connected Communities Implementation Project Budget Template.
Ensure that your budget aligns with the funding amount requested and provides a clear breakdown of how the funds will be utilized in alignment with budget lines listed in the Expense Eligibility section above.
If you have questions during this application period, contact us at fundingproposals@calgary.ca.
Step four – After you have applied:
All applicants will be notified of the outcome of their application by the end of August 2024.
Applicants may be asked to submit additional documents or answer questions to support the review and decision-making process.
Unsuccessful applicants may request feedback on why their application wasn’t successful and what could be done differently in the future. Requests for feedback should be sent to fundingproposals@calgary.ca.
Application assessment
All applications submitted will undergo a fair and consistent review process. The City of Calgary will review all funding applications. Other subject matter experts may be consulted as needed. Applications will be assessed in the following areas:
- Applicant and proposed initiative meet eligibility requirements.
- Application is received by the deadline – late applications will not be processed unless an extension has been approved.
- Application is complete - partial applications will not be processed.
- Organization and proposed project align with the objectives of the fund and category.
- Use of evidence-informed best or promising practices in project delivery.
- The requested amount is proportionate to the proposed activities.
- Demonstration that activities can begin as soon as a funding agreement is signed.
Successful applicants
The organization receiving the Building Connected Communities - Project Implementation funding will be required to access and submit their approved application through the Funding Information Management System (FIMS).
FIMS is accessed through a myID business account. A myID business account is a single sign-on approach used by businesses and organizations to access City services online. Information on FIMS, and how to access the system, and FAQs, and be found on the FIMS Resource page.
Questions about accessing FIMS may be directed to fundingproposals@calgary.ca.
The organization is also expected to collaborate with the developmental evaluation process. This may include, but is not limited to, the provision of insights, observations, and reflections on the project's evolution. The organizations will be expected to engage proactively, offering feedback, recommendations, and collaborative solutions to address emerging challenges and capitalize on opportunities for improvement.
Successful applicants must comply with the following contractual requirements. These include, but are not limited to:
- Provide financial statements annually (see reporting section).
- Carry adequate ($2,000,000) commercial general liability insurance, with The City of Calgary as an additional insured.
- Deliver projects with professional oversight and report on project outcomes (see reporting section).
- Conduct business in accordance with provincial and federal statutes (e.g., Labour codes, Privacy legislation, Human rights legislation, Occupational Health and Safety Act).
- Publicly acknowledge City of Calgary funding.
- Adhere to organization governance, accountability, and service delivery requirements, including police clearance requirements for all staff and Community Connectors.
- Report on, and provide notice of, significant changes to project expenses or project outcomes.
Note: Insurance and audited financial statements are required. The costs associated with both should be included in the application budget, as they are eligible expenses.
Reporting
The organization will be required to report using the following accountability methods.
Project reporting
- Progress reports as per schedule (to be determined).
- An annual report documenting the progress and impact of the first 12-months of the project.
- A project end report detailing the project outcomes and impact of the entire 24-month agreement term.
Ongoing participation in developmental evaluation process.
Financial reporting
The successful applicant will be required to submit the following:
- An annual unaudited project financial statement showing revenues and expenses of project funds signed by two officers of the organization with signing authority due Q4, 2025; and
- An annual audited organizational financial statement for all organization operations, due three months after its fiscal year-end.
Organizations are encouraged to include the costs associated with audited financial statements in the application’s budget section.
Glossary
Annual return
Registered non-profit organizations must file an annual return to the provincial or federal government, depending on how they have been incorporated. This is not the return that is submitted to the Canada Revenue Agency. Returns verify your organization’s information and maintain its active status as an incorporated body. We use this information to verify organizational details and status.
Asset-Based Community Development
Is an approach to community development that looks for and starts from people’s gifts and strengths (assets). These assets equip people to create local opportunities and respond to needs and challenges in their neighbourhoods. ABCD goes beyond any individual’s gifts or particular group’s strengths to consider how these may come together to achieve shared objectives (Adapted from: Tamarack Institute (2019). Guide: Asset-based community development at a glance).
Certificate of Incorporation
An organization can be incorporated under federal, provincial, or territorial statutes. Certified means that the documents have an effective date and are stamped or signed by the appropriate incorporating authority.
Community
A community is a group of people that interact and support each other, and are bonded by shared experiences or characteristics, a sense of belonging, and often by their physical proximity. Examples include, but are not limited to, communities of geography, race, culture, religion, ability, sexuality, and experience (Adapted from: Cobigo, V., Martin, L., & Mcheimech, R. (2016). Canadian Journal of Disability Studies, 5(4), 181-203.).
Community-based organization
Non-profit, non-governmental, or charitable organizations that represent community needs and work to help them. Community-based organizations may be associated with a particular area of concern or segment of the community.
Community Connector
A Community Connector is a community member who engages and connects with their neighbours to learn about their community, identify local interests and needs to support community-building ideas. An important role of Community Connectors is to identify local assets and skills and mobilize their networks to create opportunities for knowledge sharing.
Community Development
The practice of building connections and capacity with people so they can work together on common issues and opportunities.
Developmental Evaluation
Developmental evaluation is defined as an evaluative approach utilized primarily in dynamic and innovative contexts. This method emphasizes ongoing learning and adaptation to support the development and improvement of programs, projects, or interventions. Rather than providing summative findings, developmental evaluation aims to generate real-time feedback to inform decision-making and promote innovation. It involves close collaboration between evaluators and program partners to co-create knowledge and strategies for achieving desired outcomes in complex and evolving environments.
Evidence-informed
Practices that are person-centered, meaning the preferences and experiences of individual clients are considered alongside best and promising practices.
Indicator
A specific, observable, and measurable characteristic or change that shows the progress a program is making toward achieving a specified outcome.
Intersectionality
A framework for conceptualizing a person, group of people, or social problem as affected by several discriminations and disadvantages. An intersectional approach considers the historical, social, and political context and recognizes the unique experience of the individual based on the intersection of all relevant grounds. It considers people’s overlapping identities and experiences to understand the complexity of prejudices they face.
myID
An online service that provides citizens and business owners access to multiple City of Calgary services using a single account. A myID business account is required to access the Funding Information Management System (FIMS).
Outcome
The results of program operations or activities; the effects triggered by the program.
Output
The direct products of program activities; immediate measures of what the program did.
FAQ
How much funding is available?
Up to $950,000 is available annually until the end of 2026.
Why is there a range of 10-15 communities?
Funding is available for up to 15 communities depending on the communities’ state of readiness.
How many hours do community connectors work?
Available funding is based on 25 hours per week, per community, at a rate of $26 hourly.
Can there be more than 1 community connector in each neighbourhood?
Communities may decide to have more than one community connector per community. The 25 paid hours would be shared among the community connectors in that community. For example, 2 community connectors would be funded for 12.5 hours each per week.
How will communities be selected to host community connectors?
The funded organization will work alongside The City of Calgary to develop and implement a fair and transparent process to identify and select communities to host community connectors. Criteria may include factors such as community capacity, identified connector(s), willingness to participate in the developmental evaluation and commitment to advance asset-based community development in Calgary.
Can more than one organization partner and submit a joint application?
Yes, collaborative applications that enhance the project's ability to achieve the intended outcomes are encouraged.
Are communities that already have a City of Calgary community development program eligible for a community connector?
Communities with a state of readiness exclude communities where The City currently delivers a community development program. For more information on The City’s Community Social Work Program, visit www.calgary.ca/CSW
Can organizations submit more than one application?
Organizations may only submit one application per category. Applicants can apply for Project Implementation or Developmental Evaluation.
If funding is only available for one-time projects, does that mean the projects are not allowed to operate beyond 2026?
Building Connected Communities is a 24-month project.
When will organizations be notified if their application was successful or not?
All applicants will be notified of the outcome of their applications by the end of August 2024.
When will successful applicants receive their funding?
If successful, applicants will receive a funding agreement that must be signed and returned to The City of Calgary alongside proof of adequate ($2,000,000) commercial general liability insurance, with The City of Calgary as an additional insured. Once this is received, funds will be released to the organization.
Do organizations need to submit anything other than the application itself?
In addition to the application, organizations should email the following to fundingproposals@calgary.ca.
- copy of their Certificate of Incorporation,
- their organizational bylaws,
- their list of directors,
- Organization’s provincial or federal annual return proof of filing.
- a detailed project budget plan
Why are you asking for an annual return?
This information is used to verify organizational details and status.
This is not your income tax or registered charity annual information return, but a document that is submitted annually to either the provincial or federal government, depending on which Act your organization is registered under:
- Alberta society annual return (form REG3185)
- Alberta not-for-profit company annual return (form REG11322)
- Canada Not-for-profit Annual Return (form 4022)
Only one of these documents needs to be submitted. If you are unsure what to submit, or you do not have an annual return, please contact us.
What neighbourhoods have community social workers?
You can see the map and list of Community Social Work.
In the application stage, does the Microsoft Forms automatically save my answers to the application questions? Can I return to complete it later?
The form does not automatically save your progress, so it’s important to complete it in one sitting to avoid losing any information. We recommend using the unfillable form available in the resources section of the call for funding webpage. This will allow you to review all the questions and record your answers ahead of time. Once you have gathered and finalized all your responses, you can then enter your answers into the Microsoft 365 form in one go. This way, you can ensure that your work is saved and submitted without any issues.
Can I apply if I am part of a community that would like to host a community connector?
This call for proposals is for a ‘backbone’ organization that will implement the community connector and capacity building project. Communities that would like to host a community connector will be identified in the Fall 2024.
Are the communities that will have connectors geographic?
Community connectors will be place-based and reflective of different types of communities (for example geographic, faith-based, ethno-cultural, affinity and more).
Do the communities that will host a community connector need to be identified as partners in the application?
No, a process to identify communities that would like to participate will be launched as part of the project implementation.
Contact us
If you have identified barriers with this call for funding proposals or would like to suggest ideas on how to make this funding more equitable, please contact us. We commit to integrating the feedback when possible and providing rationale if we are currently unable to make the suggested changes.
Email: fundingproposals@calgary.ca
Resources
Information session replay
Click below to watch the information session recording for the Building Connected Communities call for funding proposals.
The City of Calgary accepted applications for the Family & Community Support Services (FCSS) program from March 1, 2024 to April 10, 2024. Funding was available for established non-profit organizations to provide evidence-informed preventive social service programs and initiatives that promote and enhance well-being among individuals, families, and communities.
Information on eligibility requirements and application process can be found here.
Background
In November 2023, as part of the 2024 budget adjustments, Calgary City Council approved funding to support a Transit & Community Safety investment option. Up to $2 million of the approved funding is targeted support for The City of Calgary’s Civic Partners, as defined in the Investing in Partnerships Policy, to address safety incidents and related escalated safety issues in the areas and community spaces surrounding a Partner’s facility/facilities that impact the safety of visitors and Calgarians with a focus on the downtown.
To disburse this targeted one-time grant funding, The City is offered a 2024 Civic Partner Community Safety Grant Program. This guide outlines the key principles and approaches for the program.
How to apply
- Review the guide in full and determine if your organization is eligible to apply.
- Complete the online grant application and submit any required documents by midnight on Monday, January 29, 2024.
- Provide any additional documents that may be requested during the review process. This will include the Budget Expenditures document which can be submitted in Question #23 of the online grant application form. A budget template has been provided, however, you may also submit your own budget expenditures document, if you choose.
- To ensure a timely and fair process, no late applications will be accepted.
- Information submitted in grant applications may be made public.
- If you have any questions, please contact your City partnership liaison (Civic Partnership Consultant or other partnership liaison) or email partnerships@calgary.ca with “Community Safety Grant Application” in the subject line.
Application deadline
The application period has closed.
Eligibility
Funding was available for current City of Calgary Civic Partners as defined in the Investing in Partnerships Policy that are in good standing with The City. If you are unsure if your organization is eligible, please reach out to your City liaison, or email partnerships@calgary.ca.
Program focus
In alignment with Council’s approval of Investment Option 17 in the 2024 budget adjustments, this one-time funding focuses on supporting Civic Partners to positively affecting safety in the areas and community spaces surrounding their facility/facilities to help enhance overall safety throughout Calgary for all Calgarians. It is one time funding.
Application review & criteria
City Administration will review all funding applications using fair and consistent review process based on the following criteria that align with the approval by Council:
- Clear demonstration that there is a need to address safety of visitors and Calgarians in and around the Partner’s facility/facilities and/or the surrounding community spaces
- Quantity and magnitude of safety incidents in and around the Partner’s facility/facilities
- Demonstration that the funding will contribute to one or more of the following results:
- Improved safety in the areas immediately surrounding a Partner’s facility/facilities,
- Improved safety in the community spaces immediately surrounding a Partner’s facility/facilities,
- Increase safety of visitors to a Partner’s facility, or
- Enhanced overall safety for Calgarians
- Proximity to transit, in particular in the downtown area
- Demonstration that the organization has challenges using existing cash flow, reserves or funding from any related foundations to meet the proposed initiative or work
- A clear plan and budget that demonstrates that funding will be fully spent in the 2024 calendar year
- A plan to sustain the initiative or work if required, recognizing that this is one time funding for 2024
Reporting
Grant recipients will be required to provide an interim report in Q2 2024 and final report 30 days after year end about the use of the funds, and may be requested to provide proof of how the funds were spent. They will also be required to submit audited financial statements for 2024 within 90 days of the organization’s fiscal year end, or other timeline outlined in the partner’s existing agreements with The City.
In an effort to maintain transparency and accountability, The City will make the names of all recipients and funding allocation amounts available publicly.
City and Civic Partners team up to address safety challenges downtown and near transit