Book a school gymnasium
Book a school gymnasium
Schools Gymnasiums are available to rent outside of regular school hours to registered non profit organizations and not for profit groups. School gymnasiums are classified depending on the caretaking status at the school. Pricing will vary depending on the caretaking status at a school.
Step 1 – Review rental rates and payment terms
Rental rates for gymnasiums vary based on facility caretaking status, adult or minor bookings, and day of the week.
How do I determine the caretaking status of a school?
- Schools indicated with 1C after the school's names are considered Single Caretaking Facilities. These schools require a minimum of two-hour bookings.
- Schools not indicating anything after the name are considered Full Caretaking Facilities.
Rental rates
Weeknight rates
| Gymnasium / Cafeteria | Minors | Adults |
|---|---|---|
| Full caretaking | $35.30/hr | $55.12/hr |
| Single caretaking (1-C) | $93.39/hr | $93.39/hr |
| *Classrooms & non-public spaces | Full caretaking | Single caretaking |
|---|---|---|
| Classrooms (each set of 1-7) | $46.92 /hr | $93.39 /hr |
| Specialty Non-Public Spaces: Library, Gathering Area, Teachers’ Lounge, etc. | $46.92 /hr | $93.39 /hr |
*Classrooms, Cafeteria & Non-Public Spaces will require a Principal's Signature. These fees aren't differentiated by adult or minor
Weekend/stat holiday rates
| (All Ages & Caretaking Status) | Weekend | Stat Holiday |
|---|---|---|
| Gyms recreational & non-recreational | $111.63 /hr | $115.37 /hr |
| Cafeteria | $111.63 /hr | $115.37 /hr |
| Classrooms (each set of 7) | $111.63 /hr | $115.37 /hr |
| Specialty Non-Public Spaces: Library, Gathering Area, Teachers’ Lounge, etc. | $111.63 /hr | $115.37 /hr |
Summer/winter/spring break rates
| Day Camps | Minors Only |
|---|---|
|
Day Camps (Mon – Thurs, 8 am – 4 pm) School Board Approval Required |
$45.87 /hr |
|
Day Camps (Fri – Sun) School Board Approval Required |
$102.87 /hr |
Extra Fees - all bookings per space
| Flat Rate (In addition to rental rates) | Weeknight (per space) | Weekend/stat holiday (per space) |
|---|---|---|
|
*Food & Beverage – full caretaking |
$110.30 | $110.30 |
|
*Food & Beverage – single caretaking |
$110.30 | $110.30 |
| Chair Setup – Over 200 chairs | $83.94 | $83.94 |
| Special Event Fee | $86.56 | $86.56 |
| Direct overtime caretaking for Special Events | Determined by School Board on case-by-case basis | Determined by School Board on case-by-case basis |
*Food & Beverage require a Principal's Signature
Step 2 – Browse school gymnasium locations and availability
Check calgary.ca/liveandplay for gymnasium availability.
Consider two or three potential dates and gym locations. You will need to identify your choices by the name of the school, date and time.
- Elementary gymnasiums: Mon. – Fri. from 6:15 p.m. – 10:30 p.m.
- Junior high school gymnasiums: Mon. – Fri. from 6:30 p.m. – 11:00 p.m.
- High school gymnasiums: Mon. – Fri. from 7:00 p.m. – 11:00 p.m.
- All gymnasiums, weekends: 8:00 am – midnight.
It is the group’s responsibility to confirm that the gym size, ceiling height, courts, volleyball nets and standards and any requested school equipment are suitable for their needs. To view the gymnasium or rental space, call the schools main office to make an appointment.
Step 3 – Review conditions and regulations
Review the rental terms and conditions page.
Review the rules and regulations page.
Step 4 – Check booking timelines
Timelines
- Booking applications can only be processed and confirmed for the current booking session.
- For new request submissions, please allow for 30 days prior to the first booking, due to processing time.
- Submissions for Public Day must be submitted beginning at 8:30 a.m. If you submit an application prior to 8:30 a.m. on Public Day, your request will be denied and closed.
| Timelines 2024–25 | Details |
|---|---|
| Jun 3 – Jun 7, 2024 | Renewal permits for the fall/winter session will be emailed to qualifying groups. |
| Jun 14, 2024 | Deadline for groups to make amendments/cancellations without incurring a $10.50 cancellation fee. |
| Jun 19, 2024 | Minors-only Public Day (requesting weeknights 6:15–8 p.m.). One day only for the fall/winter session. Minors-only applications submitted June 20–24, 2024 will not be considered. Applications will be closed, and customers can re-submit on or after June 24, 2024. |
|
July 9, 2024 |
Public Day for all groups booking during the fall/winter session. |
| Jul – Aug 2024 | Summer break CBE, CSSD & French schools not available. |
| Sep 9, 2024 | First day of bookings for the fall/winter 2024 session at all schools. |
| Nov 21, 2024 | Deadline to request applications/amendments for fall 2024. Payments and cancellation requests require 30 days’ notice. |
| Nov 21, 2024 | Deadline for applications/amendments for bookings that occur in Jan., 2025. |
| Dec 2–6, 2024 | Renewal permits for the spring 2025 session will be emailed to qualifying groups. |
| Dec 2–13, 2024 | Deadline for groups to make cancellations to the spring 2025 permits without incurring a $10.50 cancellation fee. |
| Dec 20, 2024 | Last day of bookings for the fall 2024 session for all school boards. |
| Dec 20, 2024 - Jan 5, 2025 | Winter Holiday Break (CCSD Schools Not Available) |
| Dec 21, 2024 - Jan 5, 2025 | Winter Holiday Break (CBE Schools Not Available) |
| Jan 8, 2025 | Minors-only Public Day (requesting weeknights 6:15 –8 p.m.). One day only for the spring 2025 session. Minors-only applications submitted from Jan. 9–15, 2025 will not be considered. Applications will be closed, and customers can resubmit on or after Jan. 15, 2025 |
| Jan 15, 2025 | All Public Day. Applications can be submitted on an ongoing basis for the spring 2025 session. |
| Mar 24- 28, 2025 | Spring Holiday Break (CBE Schools Not Available) |
| Apr 18- 27, 2025 | Spring Holiday Break (CCSD Schools Not Available) |
| May 21, 2025 | Deadline to request applications/amendments for the spring 2025 session. Payments and cancellation requests require 30 days’ notice. |
| Jun 22, 2025 | Last day of rentals for the spring 2025 session. |
| Jun 22 - Sep 2025 | Summer break CBE, CSSD & French schools not available. |
Renewal rights
A minimum number of bookings at the same location, time period and day of the week are required to obtain renewal rights:
- 10 days during fall/winter (Sept. – Mar.)
- Six days during fall only (Sept. – Dec.)
- Four days during either winter only (Jan. – Mar.) or spring only (Apr. – June)
Cancelled bookings may affect renewal rights if the total falls below the minimum requirement.
Renewals apply to the same session. Example: fall renews to fall, etc.
Renewals will automatically receive a permit the following session and applications are not required. Information on cancelling a renewal will be provided with the renewal permit.
Step 5 – Submit an application
To request a gymnasium rental, complete the online gymnasium application form.
Application requests for school rentals require a minimum of 30 days notice.
Special requests
What is considered special request?
- Bringing in outside food or beverages.
- Using non-public equipment (i.e., badminton nets, soccer nets).
- Requesting times outside regular booking hours (i.e., school use nights, non-public hours, early start).
- Requesting other school spaces (i.e., classrooms, gathering spaces).
- Specific gym setup/accommodations.
Special requests require these additional steps before submitting the online gymnasium application:
- Complete the Application/Approval for Use of School Facilities Form. Fill out only the sections on the form where you are requesting an approval.
- Once the Application/Approval for Use of School Facilities Form. has been signed, fill out the online application form. Attach a copy of the approved Application/Approval for Use of School Facilities Form. to the completed online application and submit to our office for processing.
- If you are adding an approval to an existing permit, please email a copy of the approved Application/Approval for Use of School Facilities Form. to facilitybooking@calgary.ca.
For questions contact Facility Bookings.
Ready-to-apply checklist
When you can mark each task completed, you’re ready to fill out the application form.
__ I've read and understand each of the terms and conditions for renting a school gymnasium:
- Gymnasium rental terms and conditions
- Gymnasium rules and regulations
- Personal information
- Payment options
- Change/cancellation process
__ I've selected a gymnasium and confirmed my preferred date and time is available.
__ I'm aware of the rental rates and when payment is due.
__ I'm applying on the correct date for a one-time rental.