Book a school gymnasium

Book a school gymnasium

Schools Gymnasiums are available to rent outside of regular school hours to registered non profit organizations and not for profit groups. School gymnasiums are classified depending on the caretaking status at the school. Pricing will vary depending on the caretaking status at a school.

Please note: individuals are not permitted to book school gymnasiums for personal use, such as birthday parties, weddings, funerals, etc. 

Step 1 – Review rental rates and payment terms

Rental rates for gymnasiums vary based on facility caretaking status, adult or minor bookings and day of the week.

What is caretaking status and why does it affect the weeknight rental rate?

Some schools have a regularly-scheduled evening caretaker and some do not.

  • Full caretaking: Schools with a regularly-scheduled evening caretaker.
  • Single caretaking (1-C): Schools without a regularly-scheduled evening caretaker. These require overtime to provide weekday evening rentals and, therefore, have a higher fee.
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Step 2 – Browse school gymnasium locations and availability

Check calgary.ca/liveandplay for gymnasium availability.

Consider two or three potential dates and gym locations. You will need to identify your choices by the name of the school, date and time.

  • Elementary gymnasiums: Mon. – Fri. from 6:15 p.m. – 10:30 p.m.
  • Junior high school gymnasiums: Mon. – Fri. from 6:30 p.m. – 11:00 p.m.
  • High school gymnasiums: Mon. – Fri. from 7:00 p.m. – 11:00 p.m.
  • All gymnasiums, weekends: 8:00 am – midnight.

It is the group’s responsibility to confirm that the gym size, ceiling height, courts, volleyball nets and standards and any requested school equipment are suitable for their needs. To view the gymnasium or rental space, call the schools main office to make an appointment.

Step 3 – Review conditions and regulations

Review the rental terms and conditions page.
Review the rules and regulations page.

Step 4 – Check booking timelines

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Step 5 – Submit an application

To request a gymnasium rental, complete the online gymnasium application form.

Application requests for school rentals require a minimum of 30 days notice.

Special requests

What is considered special request?

  • Bringing in outside food or beverages.
  • Using non-public equipment (i.e., badminton nets, soccer nets).
  • Requesting times outside regular booking hours (i.e., school use nights, non-public hours, early start).
  • Requesting other school spaces (i.e., classrooms, gathering spaces).
  • Specific gym setup/accommodations.
  • Bringing in specialized equipment to support the use of events not listed on the online gymnasium application form.  

Special requests require these additional steps before submitting the online gymnasium application:

For questions contact Facility Bookings.

Ready-to-apply checklist

When you can mark each task completed, you’re ready to fill out the application form.

__ I've read and understand each of the terms and conditions for renting a school gymnasium:

__ I've selected a gymnasium and confirmed my preferred date and time is available.
__ I'm aware of the rental rates and when payment is due.
__ I'm applying on the correct date for a one-time rental.

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