Go to the Festival and Events portal. You will be prompted to log in to your myID account.

In the portal, you will see a list of submitted and past events.

To submit a new event, click the "New Event Opportunity" button on the top right.

To access the application package after an Event Opportunity Form is approved, click "Edit Application Package" from the drop-down menu under the event's "Status" tab.

To edit a declined Event Opportunity Form or application, click "Edit Event Opportunity" or "Edit Application Package" from the drop-down menu under your event's "Status" tab.

• EOF Submitted: Your Event Opportunity Form has been submitted. It may take up to 15 business days for your submission to be reviewed.
• EOF Declined: Your Event Opportunity Form has been declined and needs to be edited and resubmitted.
• Application Package Required: Your Event Opportunity Form has been approved. You must complete the application package.
• Application Package Submitted: Your application package has been submitted. It may take up to 15 business days for your submission to be reviewed.
• Application Package Declined: Your application package has been declined and needs to be resubmitted.
• Planning: Your application package has been approved. You can proceed with planning the event.
• Approved: Your event has completed the planning stage, all City requirements have been met, and it can now take place.
• Post-event Report Required: The event has occurred. The Event Services team will contact you regarding the post-event form.
• Post-event Report Submitted: The post-event form has been submitted. It may take up to 15 business days for your submission to be reviewed.
• Closed: The event has been invoiced and all tasks have been completed. 

To upload/add documents to your application package, click "Add Additional Files" from the drop-down menu under your event's "Status" tab.

The Event Services team will provide a consolidated invoice to the event organizer for all City services used by the festival or event within 60 days following the event. Payment must be made within 30 days of the invoice date.

The Event Services team will contact the organizer regarding the post-event report within 60 days of the event.

Using an evaluation tool, the Event Services team will provide a review to determine event compliance. 

The review considers the following:

• Documents submitted: These may include, but are not limited to, the site map, event application package, emergency response plan, building permits, Parks power plan and post-event report.
• Site impacts: These may include, but are not limited to, the site not being cleaned after the event, damage to the site caused by negligence or carelessness and deliberate disrespect of City property.
• Safety concerns and non-compliance: These may include, but are not limited to, major insurance delays, the deliberate ignoring of direction from City business units and discrimination, harassment or disrespect of City staff by the event organizer or staff. 
• Repeat occurrences of any of the above.

If the event is cancelled or postponed, the event organizer will be responsible for any costs incurred by The City up to the time of cancellation or postponement.

The City reserves the right to modify or cancel the event at any time for the following reasons, or if there are reasonable grounds to believe that:

• The event poses a risk to the health or safety of any person.
• The event poses a risk of property damage.
• The event violates any applicable law.
• The event violates any conditions outlined in Schedules "C" or "D" of the Service Standard Agreement.
• The City is unable to provide the site or requested City services requested.
• The event is not in the public interest.